HVAC Maintenance

The County of Oswego's Building and Grounds Facility is soliciting bids from qualified firms for HVAC Maintenance Services. This bid shall include scheduled maintenance and repair service for ATC, HVAC, and FMS Systems located in various County owned facilities.

These specifications and subsequent contract shall be for Scheduled Maintenance and Repair Service for ATC, HVAC and FMS Systems located in various County owned facilities as described herein.

The scope of work shall include the necessary supervision, labor, expenses, materials, tools, test equipment and reports to accomplish the following with regard to the maintenance/service of the ATC, HVAC and FMS Systems:

• Preventative Maintenance/Service
• Calibration and Adjustment
• Operational Inspection
• Repair/Emergency Service
• Special Testing

These specifications are the minimum level of work and services required. They are not intended to be, nor shall they be construed as, limiting. [...] The contract requires performance of annually scheduled routine maintenance visits to maintain the equipment at its optimum design operating capabilities according to the manufacturer's specifications and industry standards. [...] The ATC shall have semi-annual maintenance visits performed in the fall and spring to make proper software adjustments based on the change of the seasons. [...] Emergency service that may be required in order to keep the system in proper operation shall be provided within three (3) hours from the time such call originates (including weekends & holidays). Emergency service shall be provided on a twenty-four (24) hour, seven (7) days per week basis. [...] The Contractor shall provide inspection reports which will define the work performed, any repairs required or corrective action taken, service person performing work, and list of other items which may be required by the County.

**Submission method:** Each Vendor shall submit a signed original bid via electronic submission on BidNet, or a signed original bid in a sealed opaque envelope indicating the company's name and bid title, and one (1) electronic copy in the form of a flash drive marked: BID 26-BG-006 HVAC MAINTENANCE. Bids are due on or before **1:30 p.m., November 10, 2026**. Facsimile transmitted bids are not acceptable and will be rejected.

The contract, if awarded, will be awarded to the lowest responsive and responsible bidder or bidders who, in part or in total, meet all the terms and conditions of the specifications. The award will be based in part on an analysis of the following criteria: technical and esthetic qualities of the bid, reliability, vendor's ability, and facilities to provide the service called for, evaluation of the Vendor's proper understanding of the County's needs, and price.

Bid Bond. A bond or guaranty in the amount of **5%** of your bid is required to validate a bid being submitted. The amount of the Faithful Performance Bond and Labor and Material Bond shall EACH be **100%** of the amount of the contract price.

The term of the contract shall be for one (1) year effective from the date of Contract award and may be renewed for four (4) additional one (1) year periods at the same terms and conditions and bid price by mutual agreement between both parties.

Visit the site and examine schematics to become familiar with local conditions that may affect the bid.