RFB-COP-10-26-02 JANITORIAL SERVICES

The City of Poughkeepsie is seeking bids for janitorial services at various City of Poughkeepsie locations with approximately 83,866 square footage.

The work called for under this specification consists of furnishing qualified supervision, work plan, labor, supplies, materials, equipment (except the supplies and utilities specified herein, which are to be supplied by the City of Poughkeepsie) and performing all work as specified. Bidders are to use the specifications as a minimum performance guide and establish a work plan that meets or exceeds the requirements stated.

The Contract will be awarded to the lowest responsible bidder for each group.

THE CITY OF POUGHKEEPSIE RESERVES THE RIGHT TO AWARD MULTIPLE CONTRACTS, IF IT IS IN THE BEST INTEREST OF THE CITY.

The contractor will be required to supply all the necessary custodial supplies for accomplishing the service under this contract including, but not limited to, brooms, mops, pails, wax, waxing machines, dust cloths, trash can liners, carpet shampoo, and shampooers. [...] The Contractor will supply all necessary toilet tissue, paper towels, toilet seat covers and hand soap for replenishment in the dispensers. Contractor shall supply new dispensers as required when existing become inoperable or in need of repair at no cost to the City.

All floor areas which have floor covering material other than rugs, in areas covered by this contract, shall be mopped daily with a neutral soap and hot water solution, rinsed and dried. [...] All floor areas which have floor covering material other than rugs, in areas covered by this contract, shall be machine buffed to a hard lustrous finish. [...] Stripping of wax from floors will be accomplished when scheduled (YEARLY). [...] All rugs will be vacuum cleaned daily in a manner that insures that they are cleaned under desks, chairs, tables, etc.

Dusting daily will include all furniture, appurtenances and equipment (except typewriters and other office machines), all doors, trim, sills, ledges, radiators, handrails, pictures, charts, etc. [...] Drinking fountains and water coolers will be cleaned daily by washing the bowl part of the fountain with a neutral soap and water solution. [...] Waste baskets and other waste containers provided to receive waste in all buildings shall be emptied daily and waste deposited in the proper trash receptacles outside each building which is supplied by the City.

All toilet rooms, regardless of location, shall be cleaned daily as prescribed in the following paragraphs: [...]

All services that are to be provided in the Police Department shall be performed during the 4:00 PM to 12 Midnight shift or 12 Midnight to 8:00 AM shift. [...] The Cellblocks must get power washed once a month (near the end of the month).

All lobby windows will be cleaned with a window cleaner inside and outside on a once a week basis. [...] Each elevator car will be swept and mopped, and dusted DAILY.

The Cleaning Check list attached as Appendix A, is required to be completed and signed by a Supervisor and submitted along with the Certified payroll with monthly requests for payment.

**Sealed bids** must be received by the Purchasing Department, 62 Civic Center Plaza, Poughkeepsie, NY 12601, prior to **2:30 p.m. on November 13, 2026**, when they will be publicly opened and read aloud. Late bids will not be accepted. All mailed proposals must be sealed and distinctly marked "Proposal for RFB-COP-10-26-02 - Janitorial Services".

Please submit **One Original, One Copy** of bid proposal. The following forms are necessary to be submitted with your bid:

• *CS-1* - Bid proposal form/price page(s).
• *CS-2* - Non-Collusion Affidavit, completed, signed and dated.
• Iran Divestment

The contract will be awarded to the RESPONSIBLE BIDDER offering the best price.

No bidder may withdraw a bid within forty-five (45) days after the actual date of the bid opening.

The anticipated commencement date for janitorial services shall be November 30, 2026, following expiration of the existing contract on November 28, 2026.

Payment for services performed will be made on a monthly basis per the contract amount.

It is strongly recommended that all prospective bidders attend this tour to inspect each building by personal examination prior to submission of a bid.