TRAIL MAP OF THE VISITOR INTERPRETIVE CENTER PROPERTY

Paul Smith’s College of Arts and Sciences, an equal opportunity employer, is accepting bids from qualified vendors to develop a new trail map for Paul Smith’s College Visitor Interpretive Center (the “Project”). The Project consists of developing a comprehensive basemap of the VIC property, creating an interpretive kiosk and paper layout design, developing digital and web versions and coordination with the printer.

This Project is funded in part by a grant from the Zoos, Botanical Gardens & Aquaria (ZBGA) Capital Grant Program, funded through an appropriation from the New York State Budget and administered by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP).

The Contractor shall furnish all labor, materials, equipment, tools, and services necessary to complete the project as outlined:

• Create a comprehensive basemap of the Visitor Interpretative Center (VIC) trail system to include trails, waterbodies & streams, infrastructure, topography, natural features and points of interest.
• Design an interpretive kiosk layout featuring the map and other relevant information for visitors.
• Design a paper handout version of the map and other relevant information for visitors.
• Create digital versions of the map including a web version.
• Coordinate with printer and installation of the map on property kiosks.

Submission

Bidders must submit their complete proposal electronically via email to contracts@paulsmiths.edu by **12:00 PM EST on December 1, 2026**. The proposal must be submitted as a single, consolidated [e.g., PDF] file. [...] Proposals received after the specified deadline will not be considered under any circumstances.

Bidder must submit with its bid a signed non-collusive bidding certification statement found in Appendix A.

Evaluation

Bids will be evaluated based on lowest price from a responsive and responsible bidder. [...] Bids will be opened at 3:00 PM EST.

Bids must remain an effective offer, firm and irrevocable, for at least forty-five (45) calendar days from the due date, unless the time for awarding the Contract is extended by mutual consent of the College and the bidder.

Contract term and insurance

The Project must be substantially completed by **July 1, 2027**. Bidders shall submit a proposed schedule that demonstrates their ability to meet these dates.

Bidder must be authorized to do business in the State of New York, registered with the Department of Labor pursuant to Section 220-i of the Labor Law, and have appropriate insurance certifications (e.g., certificate of liability insurance) and be in good standing. The College shall be named as an additional insured on the successful bidder’s liability insurance policies on a primary and noncontributory basis, together with a waiver of subrogation in favor of the College.