54-TJK-09-PR39689, STATE ROUTE SHOULDER AND MEDIAN MOWING AND LITTER/DEBRIS REMOVAL

Work includes mowing of vegetation and litter/debris removal along State Highway System routes within Davidson County. The furnishing of all equipment, tools, materials, transportation, and labor shall be incidental to completion of the work.

A contract awarded pursuant to this RFP shall have an effective date of March 1, 2027.

Work includes mowing of vegetation and litter/debris removal along State Highway System routes within Davidson County. The furnishing of all equipment, tools, materials, transportation, and labor shall be incidental to completion of the work.

A Contract awarded pursuant to this RFP will use the Swath typical section for routine mowing cycles on all routes. Cleanup mowing cycles shall include the area established for routine mowing and extend to the established tree/wood line or right-of-way, or as directed by the Engineer.

Vegetation shall be cut to a height of six (6) inches.

Required mowing equipment (minimum each cycle)

• 60" – 90" Mowers: 5
• 10' – 15' Flex Wing Mowers: Not allowed
• 60" to 72" Zero Turn type Mowers: 1

A supervisor and service truck will be required for each county. The Contractor will be required to have a minimum of one (1) 4WD tractor available at the direction of the Engineer.

Mowing and string trimming operations performed under this contract shall comply with the moratorium established in SL 2025-47 (SB 391) as follows: ALL ROUTES: May 1 through May 31.

The Contractor is prohibited from using sickle mowers on any route. The Contractor is prohibited from using 15' mowers on secondary roads. The Contractor is prohibited from using mowers wider than the shoulder.

Note: Not all routes mown for this contract will receive litter pickup. Only primary routes will receive litter pickup. This operation will take place prior to each mowing cycle, or as directed by the Engineer.

The Department will notify the Contractor of each location on the state highway system where on call litter collection and removal is required. The Contractor shall begin work within forty-eight (48) hours of notification. The Contractor will have seven (7) days following notification to complete on call litter collection and trash bag removal.

**Mandatory** prequalification: firms that wish to bid on these projects as the prime contractor must be pre-qualified as either a "Bidder" or "Purchase Order Contract (POC) Prime Contractor" prior to submitting the bid. Prospective bidders shall obtain prequalification approval at least two (2) business days prior to any letting in which they intend to submit a bid.

Attendance at the mandatory pre-bid conference is **required** in order for your bid to be considered.

The completion date shall be February 29, 2028. At its discretion, NCDOT may offer extension of the contract for an additional term up to a maximum of five (5) total terms (original term and four (4) renewals).

Upon award of contract, the Contractor is required to choose one of the following Performance Guarantee Options. Option 1: Performance and Payment Bonds: A Performance Bond in the amount of one hundred percent (100%) of the contract amount [...] In addition, a Payment Bond in the amount of one hundred percent (100%) of the contract amount. Option 2: Retainage Fee: For the initial term and any extensions, the NCDOT shall retain six percent (6%) from the amount of each invoice as a performance guarantee.

In accordance with N.C. General Statute §136-28.1(b), an award in a maintenance contract may be for an amount less but shall not exceed $5,000,000 per year.