Academic Scheduling and Curriculum Management Platform

Guilford Technical Community College (GTCC) seeks proposals for a comprehensive, cloud-based academic operations platform. The solution should support academic scheduling, curriculum management, catalog administration, faculty workload management, enrollment forecasting, event and space scheduling, reporting, and analytics.

The objective of this procurement is to provide GTCC with a modern, integrated solution that can replace disparate systems, reduce manual processes, improve data accuracy, enhance collaboration, and support informed decision-making. The selected solution should provide workflow automation, reporting and analytics capabilities, and integration with Ellucian Colleague and other commonly used higher education systems.

GTCC's goal is to improve operational efficiency, strengthen curriculum governance, support student success initiatives, enhance resource utilization, and improve the overall experience for students, faculty, staff, and administrators.

GTCC seeks a comprehensive, cloud-based solution to support academic scheduling, curriculum management, catalog administration, faculty workload management, enrollment forecasting, event and space scheduling, reporting, and analytics.

The desired solution should support one or more of the following functional areas:

• Academic scheduling and planning
• Classroom, space, and event scheduling
• Faculty workload management
• Curriculum development and approval workflows
• Academic catalog administration and publication
• Enrollment and course demand forecasting
• Reporting, analytics, and decision support
• Integration with student information systems and related institutional technologies

The objectives of this solicitation include:

• Streamlining and automating academic and administrative processes.
• Improving curriculum governance, workflow efficiency, and catalog management.
• Optimizing academic scheduling, classroom utilization, and event management.
• Supporting efficient and equitable faculty workload planning.
• Improving enrollment planning and course demand forecasting.
• Enhancing reporting and analytics capabilities to support student success initiatives.
• Establishing reliable integration with Ellucian Colleague and other institutional systems.
• Improving access to accurate, timely information for students, faculty, staff, and administrators.
• Providing a scalable solution capable of supporting the College’s current and future operational needs.

The proposed solution must support at least one (1) of the functional areas identified above.

The Vendor must provide implementation, configuration, training, and deployment services. The Vendor must provide ongoing technical support, maintenance, and software updates.

**Offer valid** for one hundred forty (140) days from date of offer opening unless otherwise stated.

The term shall be one (1) year and will expire upon the anniversary date of the effective date unless otherwise stated in the Notice of Award, or unless terminated earlier. The State retains the option to extend the Agreement for four (4) additional one (1) year periods at its sole discretion.

GTCC reserves the right to make a single award, multiple awards, partial awards, or no award when determined to be in the best interest of the College.

The Vendor must list, itemize, and describe any applicable offer costs in *ATTACHMENT D: COST FORM*.

Evaluation shall consider best value, substantial conformity with the requirements and specifications of this RFP, compliance with applicable information technology security standards and policies, vendor qualifications and experience, implementation and support capabilities, pricing, and other conditions set forth herein.

The Network Architecture and Technology Stack diagrams are requested at offer submission. If they are not supplied within seven (7) calendar days of the State's request, the Vendor’s offer will be considered non-responsive and will not be evaluated.

The required *HECVAT* shall be submitted upon request by the Agency and must be provided prior to contract award.