Conference Center AV Refresh Phase 2

The purpose of this Invitation for Bid is to procure, install, and integrate audiovisual systems for The Conference Center at Guilford Technical Community College (GTCC). The awarded contractor will be responsible for the end-to-end implementation of the AV systems, including project management, equipment procurement, installation, system configuration, testing, and final documentation. Additionally, the contractor will provide training and support to ensure proper operation and maintenance of the installed systems.

The AV systems will be used to enhance presentations, meetings, and events hosted at The Conference Center, supporting a high-quality and seamless audiovisual experience.

Successful Vendor will complete delivery and installation 120 days after receipt of purchase order to the following location(s):

The Conference Center at GTCC, 7908 Leabourne Road, Colfax, NC 27235

Installation is to be performed in accordance with the information provided in Section 8.0 AUDIO VISUAL SCOPE AND SPECIFICATIONS.

Delivery shall not be considered to have occurred until installation has been completed. Upon completion of the installation, the Vendor shall remove and properly dispose of all waste and debris from the installation site. Vendor shall be responsible for leaving the installation area clean and ready to use.

Vendors are requested to offer only comparable equipment which will provide the features and performance to meet the requirements and specifications listed in Section 8.0 AUDIO VISUAL SCOPE AND SPECIFICATIONS. Drawings for room designs are in section 9.0 of this solicitation and also have been uploaded to eVP separately and labeled as supplemental information.

Vendors should use the pricing table format for submitting their itemized pricing for equipment and services. In addition to this pricing table, Vendors should include a separate quote with their IFB submission.

**Submission method:** All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Offers are due **December 11, 2026, 3:00PM Eastern Time**. Offers must be submitted with the Execution page signed and dated by an official authorized to bind the Vendor's firm. Failure to return a signed offer shall result in disqualification.

Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response to this IFB shall NOT be accepted.

File contents SHALL NOT be password protected, the file formats must be in .PDF, .jpeg, or .png format, and shall be capable of being copied to other sources.

It is the general intent to award this contract to one Vendor. As provided by statute, award will be based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in accordance with N.C.G.S. §143B-1350(h).

Offer valid for sixty (60) days from date of offer opening unless otherwise stated.

A non-mandatory site visit is scheduled for November 20, 2026, at 7908 Leabourne Rd, Colfax, NC 27235, Classroom 132 located on the 1st Floor. All attendees must sign in.