STYRO TRAYS

The Purpose of this Invitation for Bids is to establish an Agency Specific Term Contract to furnish and deliver Styro Trays on an "As Needed" basis, if and when ordered by the North Carolina Department of Adult Correction (NCDAC) Correction Central Supply Warehouse during the contract period. The State does not guarantee a minimum or maximum amount for this contract.

Background: Central Supply Support Services Warehouse provides food, clothing, office and kitchen supplies to NCDAC Prisons NC Statewide.

The intent of this solicitation is to award an Agency Specific Contract.

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location:

NC Department of Adult Correction
Central Supply Warehouse
200 Leagan Drive
Raleigh, NC 27603

**DELIVERY HOURS: 6:30 AM ET – 5:00 PM ET, Monday through Thursday**, except holidays, closed Friday

Vendor should complete delivery within 21 consecutive calendar days after receipt of purchase order. [...] Promptness of delivery may be used as a factor in the award criteria.

All cases or boxes must be clearly marked to indicate quantity and product when shipping to destination.

The purchase order number must be shown on all packages and shipping manifests to ensure proper identification and payment of invoices. Complete packing list must accompany each shipment.

The quantities indicated herein are annual estimates only and are provided for informational purposes based on the anticipated usage during the previous three (3) year period. No maximum or minimum quantities are guaranteed.

Only first quality is acceptable. [...] If defective material is found within a shipment, the State reserves the right to reject the entire shipment.

Overages or over-shipments will not be accepted.

**Submission method:** Vendor's bids for this procurement must be submitted through the Sourcing Tool. Only Bids submitted through the Content Section of the Ariba Sourcing Event will be considered. Bids submitted through the Message Board will not be accepted or considered for award.

Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Solicitation responses are subject to Sealed Bidding requirements.

**Bid opening:** The bids from each responding Vendor will be opened publicly at **2:00 PM ET on November 5, 2026**.

All responsive bids will be reviewed, and award(s) will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out herein, such as but not limited to past performance, references, and financial documents.

Offer shall be valid for at least ninety (90) days from date of bid opening.

The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date").

Samples are not required prior to bid opening date; however, samples may be required at a later time. If so requested, Vendor agrees to furnish samples of items offered at no expense to the State within five (5) consecutive calendar days after request is made by the State.

Vendors shall upload to the Sourcing Tool at least three (3) references, using *ATTACHMENT D: CUSTOMER REFERENCE FORM*.

For a contract to be awarded, your company must be a North Carolina registered Vendor in good standing.