IFB 30-271016-DSOHF - Fresh Bread and Bakery Items

The purpose of this Invitation for Bids (IFB) is to solicit competitive bids from qualified Vendors to provide fresh bread and bakery items to four State-operated healthcare facilities in the Western Region of North Carolina. [...] The resulting award will be an Agency Specific Term Contract.

All bakery products shall meet the standard of quality and sanitation of the Department of Health and Human Services, the North Carolina Department of Agriculture and the Federal, State and local regulatory agencies as related to packaging and containers. In no case shall they be allowed to be below the minimum standards sold commercially. This bid is for bread varieties, rolls, buns and specialty products. The quantities and product types, not quality, will vary for each receiving facility. However, the terms and conditions will be the same for each. All items must be fresh upon delivery with bread having a minimum of one-week shelf life.

Delivery locations

| Facility | Delivery Location |
| --- | --- |
| Broughton Hospital | 1000 S. Sterling Street, Morganton, NC 28655 |
| J. Iverson Riddle Developmental Center | 300 Enola Road, Morganton, NC 28655 |
| Julian F. Keith Alcohol and Drug Abuse Treatment Center | 201 Tabernacle Road, Black Mountain, NC 28711 |
| Black Mountain Neuro-Medical Treatment Center | 932 Old Highway 70, Black Mountain, NC 28711 |

Anticipated weekly deliveries provided below:

• Julian F. Keith Alcohol and Drug Abuse Treatment Center: Once per week
• Black Mountain Neuro-Medical Treatment Center: Once per week
• Broughton Hospital: Twice per week
• J. Iverson Riddle Developmental Center: Twice per week.

Successful Vendor shall make deliveries in quantities desired by the receiving facilities on an as needed basis. [...] Products shall be delivered on specific days to the facilities or warehouses by the close of business. It is imperative for menu and meal preparation that the vendor(s) deliver products on the days agreed upon. Shortages of product delivery shall not be acceptable.

In the event an emergency delivery is needed, delivery must be made within four (4) hours of the Vendor receiving notification. [...] All emergency deliveries shall be made at no extra charge.

Vendor responsibilities

• Deliver and stock products.
• Check expiration dates and remove any expired product(s).
• Rotate stock on delivery.

Vendor's bids for this procurement must be submitted through the Sourcing Tool. [...] Only Bids submitted through the Content Section of the NC eProcurement Sourcing Event will be considered. Bids submitted through the Message Board will not be accepted or considered for award.

Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Solicitation responses are subject to Sealed Bidding requirements.

All responsive bids will be reviewed, and award(s) will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out herein, such as but not limited to past performance, references, and financial documents.

The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date") or May 6, 2027, whichever is later.

Offer shall be valid for at least ninety (90) days from date of bid opening.

Samples are not required prior to bid opening date; however, samples may be required at a later time. If so requested, Vendor agrees to furnish samples of items offered at no expense to the State within five (5) consecutive calendar days after request is made by the State.

Vendors shall upload to the Sourcing Tool at least three (3) references, using *ATTACHMENT: CUSTOMER REFERENCE FORM*.