Active Transportation Quick Build Design Services

The Mayor’s Office of Capital Projects, Division of Engineering and Construction is soliciting proposals from qualified consultants to supplement the regular staff of the City of Cleveland to provide Active Transportation Quick Build Design Services for a period of two (2) years, or until funds are expended. Work will involve active transportation design and traffic engineering.

The Division of Engineering and Construction requests Ohio Department of Transportation (ODOT) prequalified consultants in the following Categories to support implementation of our Vision Zero Action Plan and Cleveland Moves, our 5-year multimodal transportation plan. Consultants should have demonstrated experience in quick build bikeway design.

- Roadway: Noncomplex Highway, Complex Highway, Safety Study, Bicycle Facilities & Enhancement Design, Basic Traffic Signal Design,

Consultants shall be prequalified at the time of submitting the proposal and maintain prequalification during the length of the contract.

Work Tasks

Before work begins, the Division of Engineering and Construction will assign the Consultant a task number and corresponding scope of work. Each task-specific proposal will be negotiated as either a lump-sum amount or a cost-plus-fixed-fee amount, based on the Consultant’s approved labor rates, overhead, direct costs, and fixed fees listed in the fee schedule. The Consultant shall also provide a schedule for each assigned task.

The Consultant will perform the work in accordance with the Ohio Department of Transportation's LPA ODOT-Let Policy and Procedures, Location and Design Manual, Volumes 1, 2 and 3, other ODOT applicable design manuals listed in Design Resource Center, Cleveland and ODOT standard drawings, City of Cleveland Specifications supplemented with ODOT latest Construction and Material specifications, ODOT Standard Construction Drawings and ODOT Supplemental Specifications.

The City will require a preliminary and final plan submittal and review meeting, as well concurrent review submittals with public and private utilities and Traffic Engineering. The Consultant will arrange meetings with these various entities to meet or exceed the project timeline.

The Consultant shall submit monthly invoices identifying each task order for which payment is requested and documenting the work completed during that period.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO: https://secure.procurenow.com/portal/clevelandoh

The proposal shall be submitted via "OpenGov" in a two part process. Part "A" shall be the response to the qualifications and technical aspects of the RFP. The City has designated a page limit of ten (10) pages for each section in the Technical Approach. Part "B" shall contain the proposed fee including a signed cover letter on company letterhead, an insurance certificate, 2026 non comp form, and the required OEO Schedules 1-4. All documents are electronic, and no hard copies are required.

LATE PROPOSALS WILL NOT BE ACCEPTED

One contract will be awarded under this procurement. Contract Amount: **$1,000,000**

The standard subcontracting goal for professional services contracts is 10% Cleveland Area Small Business (“CSB”) subcontractor participation.

The Vendor whose proposal is found to be the “Most Advantageous” to the City will be selected and offered the opportunity to enter into an Agreement with the City.

By submission of a proposal, the proposer agrees that its proposal will remain effective and eligible for acceptance by the City until the earlier of the execution of a final contract or 180 calendar days after the proposal submission deadline.