Bus Manufacturing Inspection

The Greater Dayton Regional Transit Authority (RTA) is seeking quotes for the performance of bus line manufacturing inspections. The scope of work for this contract consists of Bus Manufacturing Inspections and Quality Assurance services at manufacturing facilities before, during, and after the production of any revenue vehicles purchased by The Greater Dayton Regional Transit Authority (RTA).

For this particular one (1) year contract, the RTA will have (25) twenty-five 35’ Gillig Diesel buses being built from March 2027 through July 2027. The in-plant bus line inspections will be performed at Gillig LLC, 451 Discovery Drive, Livermore, CA 94551.

The scope of the Contractor’s services shall consist of the tasks and work outlined herein, including, but not limited to, pre-production activities, production line inspections, post-production inspections, reporting and communication to RTA concerning each bus order.

The Contractor shall have a staff of qualified inspectors able to provide the required services at several different inspection sites simultaneously, if required by RTA. [...] Upon confirmation of a manufacturing start date, the Contractor shall place at least one (1) on-site inspector at the designated manufacturing plant for the time period designated.

The work performed by the contractor shall be in compliance with the APTA Standards Recommended Practice for In-Plant Bus Line Inspections – APTA document # - APTA BTS-II-RP-001-11 and the items stated in this RFQ document.

At the completion of the manufacturing process for each vehicle, the Contractor shall perform a thorough inspection and record any defects. In addition, functional tests are to be performed to include, but not be limited to, the following:

• Wheelchair lift/ramp test
• Road test
• Water test
• Brake test
• HVAC test
• Speedometer
• Silent Alarm test
• Lighting check – Interior and Exterior
• Engine and Transmission performance test
• Functional test of all systems, subsystems and components
• Complete electrical system audit
• Configuration audit of all systems

All defects for each vehicle are to be recorded and promptly reported to the manufacturer and to RTA. The Contractor shall work with the manufacturer to address such defects prior to the bus being released from the manufacturer.

The Contractor shall verify that Gillig is in compliance with contract specifications and Buy America requirements. [...] The Contractor shall verify that all RTA buses manufactured by Gillig are in compliance with the FTA – DOT – Americans with Disabilities Act (ADA) regulations for fixed route vehicles.

The Contractor shall maintain inspection records, log sheets and defect lists for all inspected vehicles. [...] The Contractor’s on-site inspectors shall provide RTA’s Project Manager with a weekly report. [...] The contractor shall provide an individual inspection report for EACH vehicle inspected and released with pertinent notes of deficiencies found and addressed.

**Submissions** should be entered electronically by **10:00 am, Dayton (Eastern) time on Wednesday, December 2, 2026, through OpenGov**. Submissions may be modified online through OpenGov prior to the due date and time by unsubmitting a bid or proposal and making modifications and then re-submitting.

All questions and clarifications should be submitted through the Q&A Section of the project on OpenGov. [...] To ensure you receive all addenda, please follow this project on OpenGov.

This RFQ will be based on the following:

1. Hourly Rate for Gillig Buses – A maximum of 8 hours per bus will be allotted
2. Buy America Audit Cost – Pricing for the Buy America Audit will be on a separate line on the bid form.

The prices quoted shall be "FIRM" for the term of the order/contract.

The duration of the contract shall be for Twelve (12) months. [...] Greater Dayton Regional Transit Authority may extend the term of this contract by written notice to the Contractor, provided that the RTA gives the Contractor written notice of its intent to extend at least 30 days before the contract expires.

Invoicing for hours worked shall be submitted within 30 days of work performance.

Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial Automobile Liability Insurance with limits of not less than $1,000,000 combined single limit per accident. Excess/Umbrella Insurance in the amount of $2,000,000 combined single limit.