Custodial Services for Ed Davis Community Center

The City of Akron intends to purchase the subject services from the lowest and best responsible bidder or bidders (each, a “supplier”) in accordance with the conditions and specifications contained or referenced in this Invitation to Bid. The City will retain the right to terminate any agreement regarding the purchase of the services for any reason upon 30 days’ notice.

The City of Akron is seeking proposals from qualified suppliers to provide comprehensive custodial services for the Ed Davis Community Center, located at 730 Perkins Park Drive, Akron, OH 44320. Services are required five (5) nights per week and encompass nightly and weekly cleaning tasks across the 24,000+ sq. ft. facility.

The resulting agreement will cover a three-year period beginning January 1, 2027 and ending December 31, 2029.

Suppliers must provide all labor, materials, supplies, and equipment necessary to perform the cleaning services outlined below. The City of Akron will provide all paper products, soap for dispensers, urinal cakes, and sanitary napkin bags.

Nightly Cleaning Requirements

1. Entrances, Lobbies, Front Desk, Common Areas, Hallways, Meeting Rooms, Programming Rooms, Offices: vacuum and spot-clean carpets in high-traffic areas; empty and clean trash receptacles; dust-mop and auto-scrub hard-surface floors; clean and disinfect sinks, water fountains and all door handles.
2. Multi-Purpose Room & Kitchen: sweep or dust exposed concrete and vinyl floors; auto-scrub floors; empty and clean all waste receptacles; clean countertops, cabinet faces, appliance faces, and ledges; refill soap and paper towel dispensers as needed.
3. Restrooms: mop floors with germicidal disinfectant; clean and polish mirrors and brightwork; disinfect all toilet seats (both sides); scour, clean, and disinfect sinks, toilet bowls, and urinals; replace urinal cakes as needed; refill soap, towel, and toilet tissue dispensers.
4. Gymnasium: dust-mop floor; clean corners and edges; remove trash from bleacher area; clean and disinfect all door handles.
5. Locker Areas / Stairwells: sweep and damp-mop stairs and landings; wipe locker faces; clean and disinfect all door handles.

Weekly Cleaning Requirements

• All Areas: dust all baseboards; clean door jambs; thoroughly vacuum and spot-clean all carpeted areas (wall-to-wall); remove fingerprints from painted surfaces.
• Restrooms: pour hot water down floor drains; clean walls, including tiled walls and partitions; high-dust walls, light fixtures, and ventilation grills.
• Indoor Track: sanitize handrails only. The Indoor Track is excluded from all nightly cleaning responsibilities.

The City of Akron will monitor the cleaning contractor’s performance to ensure full compliance with all specifications outlined in this RFP. Custodial work will be evaluated on a regular basis, with formal documentation maintained by the City.

**Submission method:** Bids are only accepted via submission on the City’s Euna Procurement portal at https://akronohio.bonfirehub.com/. No submission by mail, in-person, faxed, or emailed will be accepted. All required documentation to bid must be submitted via Euna Procurement.

**Required** with the bid: the *E.E.O. Report*, a completed IRS *Form W-9*, and the *Supplier Submission Page*.

Any award will be made to the most responsive and responsible proposal. The determination of most responsive and responsible proposal may involve price, conformity to scope of work, financial ability to perform, previous performance, compliance with related awards/laws/ordinances, availability of supply, delivery promise, terms of payment, compatibility as required, other costs, and other objective factors.

Pursuant to Section 34.09 of the Code of Ordinances of the City of Akron, Ohio, the Purchasing Agent has determined that a bid or performance bond will not be required.

The successful proposer will be required to provide Worker’s Compensation Certificate, General Liability Insurance Certificate naming the City as Additional Insured (**$1,000,000** each occurrence and **$1,000,000** aggregate), and Auto Liability Insurance certificate naming the City as Additional Insured (**$1,000,000** each occurrence and **$1,000,000** aggregate).

It will be understood that the City receives Net 30 day terms.