IFB 27001Z Guardrail and Attenuator Parts and Services

Your electronic PDF bid is requested for the following: To set a firm price agreement for Guardrail and Attenuator Parts and Services - with firm pricing from January 1, 2027, to December 31, 2027, with three (3) options to renew at the sole discretion of the City of Dayton.

**User Agency:** Various

Specifications are based on known equipment, materials, and service requirements. Equivalent products or services that do not exactly match the listed specifications but provide equal or better function, reliability, maintainability, and performance may be considered. Bidders offering equivalent products or services shall provide sufficient specifications, documentation, and explanations demonstrating compliance with the bid requirements.

Bidders are not required to quote every line item. The City recognizes that vendors may only provide certain products or services and encourages bids on all items available within the bidder's normal business offerings. The City reserves the right to make awards by individual line item or groups of items to one or more responsive and responsible bidders in the City's best interest.

Part II of the Guardrail and Attenuator Parts and Services bid must be completed electronically using the provided Excel spreadsheet.

Vendors shall complete all applicable fields within the spreadsheet, including pricing, vendor capabilities, and required information. Completed Part II shall be submitted electronically with the bid response.

The City does not guarantee any minimum quantity, purchase volume, or expenditure under this solicitation. Purchases shall be made on an as-needed basis through individual purchase orders issued by the City.

**Submission method:** Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All supplemental documentation shall be included with the original.

All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid document be larger than this size your company will have to submit bid in several email documents.

All Vendors must submit a current copy of their W-9 with the Bid.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

Award(s) will be made to the lowest and best responsive and responsible bidder(s), considering pricing, product compliance, vendor qualifications, service capabilities, delivery requirements, emergency response capabilities, and the City's operational needs. The City reserves the right to award multiple vendors when determined to be in the City's best interest.

Prices quoted will remain firm for acceptance within 90 calendar days after bid opening unless otherwise stated.

Bid opening: **Nov 12, 2026 02:00 PM Eastern Time (US and Canada)** via Zoom.