Bulk Oil and Fluids

METRO RTA is seeking a vendor for Bulk Oil and Fluids from January 01, 2027 through December 31, 2027.

Notice is hereby given that METRO Regional Transit Authority (METRO) is requesting bids for: Bulk Oil and Fluids

Duration of the proposed contract shall be for one year. 01-01-2027 through 12-31-2027

Bulk Fluid Specifications (yearly quantities approximate, +/-)

• SAE 15W40 Low Ash API CK-4: 400 Gal, 55 Gal. Drum
• SAE 15W40 Low Ash CES 200074: 7000 Gal, Bulk
• SAE 5W30 Synthetic: 600 Gal, 55 Gal. Drums
• 75W90 Synthetic Gear Oil: 500 Gal, 55 Gal. Drums
• Synthetic Automatic Transmission Fluid: 200 Gal, 55 Gal. Drum
• Synthetic Automatic Transmission Fluid TES 668: 800 Gal
• Windshield Washer Fluid: 800 Gal, Bulk Concentrate, Pre-mixed, Rated to -50 Below Zero
• Premium Lithium Complex Grease: 220 Gal, 55 Gal. Drum/16 Gal. Drum, Must meet NLGI 2 Lithium Complex Specs

Cost per gallon shall include all fees, including but not limited to cost of delivery and "fuel surcharges"

The delivery of fluids in bulk shall be setup to be auto-filled by the Vendor on a weekly or as needed basis. Vendor will need to monitor and establish auto fill requirements.

Vendor is required to remove all empty 55-Gallon drums as needed and is required to dispose of them in whatever manner vendor chooses.

Vendor is responsible to maintain pumps and replace as needed. METRO also requests a spare pump for emergency issues.

**Submission method:** Bidders shall submit through METRO's OpenGov portal and no submittals will be recognized if they are not received through OpenGov. All bids are due BEFORE **4:00 pm on Thursday, December 3, 2026**. Bids received after that date and time will not be opened or considered.

As part of the bid submission the vendor is **required** to submit current documentation on their products. Current product cut sheets are **required**. Vendor is also required to provide product certification letters for all products and must be included in the bid submission.

The contract shall be awarded to the lowest and best overall bid meeting the minimum requirements as set forth in the specifications.

Duration of the proposed contract shall be for one year. 01-01-2027 through 12-31-2027

A site visit is **required** after contract award to determine locations of all containers that need to be filled.

Requests for approved equals, clarifications of, and changes or exceptions to Bid Documents must be received by the Manager of Procurement, METRO RTA in writing not less than (10) days before date of scheduled bid opening.