EWEB RFP #26-197-Q CARMEN-SMITH Part 12D Report Consulting

The Eugene Water & Electric Board (EWEB) is seeking proposals from qualified firms to perform independent inspection, review, and assessment services for the Carmen-Smith Hydroelectric Project pursuant to 18 CFR Part 12, subpart D requirements.

The Eugene Water & Electric Board (EWEB), founded in 1911, is Oregon’s largest customer-owned utility and provides electricity and water services to more than 86,000 customers. EWEB owns, operates, and maintains the Carmen-Smith Hydroelectric Project (FERC No. P-2242) under a single federal license on the upper McKenzie River, a major tributary of the Willamette River in western Oregon.

This Scope of Work (SOW) describes the tasks required to complete the Comprehensive Assessment (CA) for the Carmen-Smith Hydroelectric Project (FERC No. P-2242), informed by the findings and outcomes of the 2023 Part 12D Periodic Inspection.

The CA will be divided into two inspection and reporting deliverables for submission to the Federal Energy Regulatory Commission (FERC). Where applicable, separate deliverables will be prepared for each development:

• Trail Bridge Development: Trail Bridge Dam and its appurtenant structures.
• Carmen Development: Smith Dam, Carmen Diversion Dam, and their respective appurtenant structures.

Based on the current requirements of the Part 12D Safety Inspection Program, the Dam Safety Performance Monitoring Program, and the operational needs of the Project, the anticipated scope includes the following tasks:

1. Task 1 – CA Pre-Inspection Preparation Report
2. Task 2 – CA Field Inspection
3. Task 3 – CA Potential Failure Mode Analysis
4. Task 4 – CA Level 2 Risk Analysis
5. Task 5 – Comprehensive Assessment Report (CAR)
6. Task 6 – Comprehensive Assessment Report Presentation and Review Meeting
7. Task 7 – Hydrologic Hazard Assessment
8. Task 8 – Seismic Hazard Assessment
9. Task 9 – Life Loss Consequences Study and Inundation Mapping
10. Task 10 – Project Management
11. Task 11 – Additional Virtual Workshop Time
12. Task 12 – Response to FERC Comments Allowance

Deliverables

• Carmen Development CA-PIPR – Draft and Final
• Trail Bridge Development CA-PIPR – Draft and Final
• Separate CARs shall be prepared for the Carmen and Trail Bridge Developments.

**ELECTRONIC PROPOSALS SUBMITTED VIA THE OREGONBUYS BID SITE ARE REQUIRED.** Emailed submittals will not be accepted. Please be sure to combine all documents into one pdf file before attempting to submit your bid into the OregonBuys bid site.

Required proposal package

• Cover Sheet, with Contractual Acceptance and Termination for Default statements
• *Proposal Form* (Section 6)
• Response to Minimum Requirements (Section 3)
• Response to All Evaluation Criteria (Section 5)
• All Addenda Acknowledged

DO NOT submit pricing proposal with your submission. All Proposers should be prepared to submit their pricing within 24 hours of formal invitation to submit pricing, shortly after shortlist notification.

The contract for this project (“Contract”) will start from the date of award, approximately February 4, 2027 and expire on January 31, 2030. The contract may be extended with a formal amendment executed by both parties, for a maximum duration of 5 years from original contract execution date, if needed.

The EWEB estimate for this Work is **$1,350,000**.

No proposal may be withdrawn after the hour set for the opening thereof until the elapse of thirty (30) days from the date and time set for opening.