RFP - Professional Engineering Services - Medford Canal Piping Phase 1.

Medford Irrigation District (MID or District) invites qualified engineering consulting firms to submit Proposals to provide professional engineering services for the Medford Canal Piping Phase 1 Project.

The selected consultant will advance the preferred piping alternative identified in MID's System Improvement Plan (SIP) from a planning-level concept to approximately 30 percent preliminary design. The work completed under this contract is intended to support future environmental review, implementation funding, permitting, final design, and construction.

The proposed project would replace the existing open canal with buried pipeline and associated appurtenances. The 30% design effort is anticipated to include survey and mapping, utility coordination, geotechnical investigation, hydraulic evaluation and refinement of the preferred pipeline concept, preliminary design drawings, environmental and permitting support necessary to inform the design, and development of a planning-level opinion of probable construction cost.

The selected Consultant will build upon the planning-level design developed through the SIP, verify the underlying design assumptions, and refine the preferred alternative as necessary to address hydraulic performance, constructability, geotechnical conditions, existing turnouts and infrastructure, drainage crossings, property constraints, and long-term District operations and maintenance.

Project Objectives

• Develop a technically sound 30% preliminary design.
• Confirm hydraulic performance and design assumptions.
• Identify permitting, utility, and geotechnical considerations.
• Develop a planning-level opinion of probable construction cost.
• Produce a Basis of Design Report suitable for future project phases.

Deliverables are expected to include technical memoranda, hydraulic calculations, draft and final PDF reports, editable CAD files, GIS data (if developed), planning-level cost estimates, meeting summaries, and a complete 30% design package.

This procurement is limited to preliminary engineering. Final design, permitting support, bidding assistance, construction administration, and other future services are not included but may be authorized under future amendments or procurements, subject to applicable law and District policy.

This Request for Proposals uses a Qualifications-Based Selection (QBS) process for engineering services pursuant to ORS 279C.110 and applicable Oregon public contracting requirements. [...] MID will evaluate and rank Proposers based on qualifications and the published evaluation criteria, not price.

Proposers shall not submit pricing, labor rates, fee schedules, estimated hours, or other cost information with their Proposal.

Proposals should not exceed 20 single-sided pages, excluding the cover, table of contents, resumes, and required certifications. Proposals should utilize 10-point font or larger. Proposals must submitted electronically as a single searchable PDF.

Proposals must be received by MID no later than the Proposal Due Date defined by Section 1.3. Proposal subject/file name: Medford Canal Piping Phase 1 - Engineering Services Proposal - [Firm Name].

Evaluation Criteria

| Evaluation Criterion | Points |
| --- | --- |
| Relevant Experience and Past Performance | 30 |
| Project Manager and Key Personnel | 25 |
| Project Understanding and Technical Approach | 25 |
| Project Management, Availability, Schedule, and QA/QC | 15 |
| Proposal Quality and Responsiveness | 5 |
| Total | 100 |

The selected Consultant will be required to maintain insurance appropriate for professional engineering services, including workers' compensation as required by law, commercial general liability, automobile liability, and professional liability/errors and omissions.

MID may offer an optional site visit during the solicitation period if useful to prospective Proposers.