Security Services - North Bend, Oregon

The State Accident Insurance Fund Corporation (SAIF) invites proposals from qualified vendors to provide unarmed security services at SAIF’s North Bend office located at 3090 Broadway, North Bend, Oregon 97459, as specified in this Request for Proposals (RFP).

SAIF is an independent public corporation created by the Oregon Legislature, with headquarters located at 400 High Street SE, in Salem, Oregon.

The proposer must be qualified and prepared to provide services to SAIF in the following areas:

1. Provide unarmed security services at SAIF’s North Bend office, consisting of walk-through and drive-through patrols of the campus exterior and surface parking lot. Provide patrols three times each day at 7:45 a.m., 12:00 p.m., and 5:00 p.m. Campus map attached as *Attachment F*.

2. Provide on-call additional security services as requested in response to emergency requests such as onsite security incidents anywhere on SAIF’s premises, duress system notification, intrusion alarms afterhours, upset customers, and civil unrest issues responding onsite within 10 minutes of phone call or text from SAIF. In addition, as requested provide security escorts to individual SAIF employees to and from the building. Escort requests will be made with at least one business days’ notice.

3. If individuals are found on campus who cannot be identified as SAIF employees or SAIF vendors, notify them they are trespassing and must leave. Contact the police to issue trespass warnings to any trespassers refusing to leave, as well as for any and/or all illegal activity.

4. Provide written incident and log reports to SAIF regarding all security events and activity on SAIF’s property. Log reports shall be a high-level overview describing any activity or incident and the action taken by proposer’s employee. Incident reports shall be a detailed account of any more serious activity or incident [...]. Incident reports are due to SAIF by 10:00 a.m. the next business day; and log reports are due to SAIF by the Monday following the previous week’s patrols.

5. Proposers employees shall swipe their SAIF access card at every door with a card reader when completing the walk-through checks of the campus exterior.

6. While performing services at any of SAIF’s locations, proposers’ employees shall wear a SAIF-issued identification badge or company uniform at all times.

Submission method

Proposals must be in writing and signed by an authorized representative of the proposer. Proposals should be submitted in the supplier response record [...] You may then upload your proposal in the "Supplier Attachments" section. Click the "Submit" blue button when you are ready to submit your proposal. If you have questions about accessing the sourcing event record, please contact procurement@saif.com.

**Required** with the proposal:

• A narrative responding to all requirements listed in section F;
• A copy of a signed and dated *Attachment D*; and
• A statement that the proposer accepts the contract terms in *Attachment A* or, in lieu of such a statement, a brief explanation of terms to which the proposer objects or a copy of proposer’s proposed form of contract.

**Selection criteria** (ranked in no particular order):

• proposed cost of services;
• thoroughness of proposal;
• ability to respond to emergency events;
• qualifications of proposer and key persons including DPSST certification;
• proposed contract terms; and
• references.

SAIF expects to enter into a single contract with one vendor, using the form of vendor services contract attached as *Attachment A*. *Attachment C* lists the minimum insurance coverage that will be required of the contractor awarded a contract in response to this RFP. SAIF may conduct interviews with one or more proposers prior to making a final selection. SAIF anticipates awarding a contract on or about December 14, 2026, and services will begin January 1, 2027.