BULK BIOMASS FUEL PELLETS

To support the 2026/2027 heating season, Agency requires a Contractor to supply and deliver approximately 450 to 600 tons of premium grade loose form Biomass Fuel Pellets ("Fuel") Delivery will include the transfer of loose bulk Fuel into Agency storage silos, or, at Agency's request, in palletized 2,000 pound super sacks. The intent is for the Contractor to supply and deliver the Fuel in full truck loads as requested by the Agency throughout the 2026/2027 Heating (demand) season.

Contractor shall supply and deliver approximately 450 to 600 tons of premium grade loose form Biomass Fuel Pellets ("Fuel") to RTC.

• Delivery shall include all equipment, labor, means and methods required to transfer loose bulk Fuel into onsite storage silos.
• At Agencys request, deliver in palletized 2,000 pound super sacks in which the Agency will provide unloading off a flatbed trailer utilizing a forklift or unloading of palletized super sacks placed at the back of an enclosed van trailer

The Fuel must meet the following specifications. Offerors must attach a letter of certification with test results showing that the Fuel meets the specifications listed

• Fuel grade: Pellet Fuels Institute – Premium Grade
• Bulk density: 40.0 to 46.0 pounds per cubic foot
• Size: Diameter from 0.23 to 0.285 inch; Length greater than 1.50 is less than or equal to 1.0 percent
• Pellet durability index: Greater than or equal to 96.5
• Fines: Less than or equal to 0.5 percent by weight
• Ash content: Less than or equal to 1.0 percent
• Moisture content: Less than or equal to 8.0 percent
• Heating value: 8,500 to 8,600 Btu per pound
• Chloride content: Less than or equal to 300 parts per million (ppm)
• Nitrogen content: Less than or equal to 1,000 parts per million (ppm)
• Sulfur content: Less than or equal to 1,000 parts per million (ppm)

Contractor shall schedule all deliveries in direct coordination with Agency. Deliveries will be accepted at RTC Monday through Friday between the hours of 7:00 AM and 2:30 PM. Contractor shall provide documentation showing Tare, Gross, and net weight of each delivery at time of delivery and again as supporting documentation with all invoices

**Submission method:** Bidder shall submit their bids by email only, Agency will not accept bids submitted through OregonBuys, common carrier, or in person. Bidder must submit their bids via email to the SPC identified on the cover page of this RFQ.

Quotes must be received by **November 18, 2026 by 10:00 AM**. Late bids will NOT be accepted or reviewed.

Required forms:

• *Attachment B – Bid Cover Sheet*
• *Attachment C – Pricing Submittal Form* with attached letter of Fuel certification and compliance

Bids are firm offers for a period of 180 calendar days from Closing.

Agency shall award the Contract to the Responsible Bidder submitting the lowest Responsive Bid whose bid substantially complies with the requirements and criteria set forth in this RFQ. The lowest Responsive Bid will be determined by comparing each Bidder's price for item 1 on Attachment C.

All vendors must be registered in OregonBuys to do business with the State.

Insurance: Workers' Compensation with employers' liability limits not less than $500,000; Commercial General Liability not less than $1,000,000 per occurrence; Automobile Liability combined single limit of not less than $1,000,000 for each accident.

A pre-Bid conference will not be held for this RFQ.