HVAC Water Treatment

The School District of Greenville County (District) invites interested firms to submit a proposal response to provide HVAC Water Treatment for Greenville County Schools in accordance with the Specifications and Terms and Conditions of this solicitation.

The Request for Proposal solicitation method shall be used to select one or more firms that meet the requirements of the solicitation.

The School District of Greenville County is soliciting proposal responses for the purpose of providing the District with water treatment chemicals and services for the protection and efficient operation of all hydronic heating systems, hydronic heat pump systems, chilled water systems, condenser water systems, 2- and 4-pipe heating and cooling systems, and other equipment associated with the HVAC systems.

The awarded proposer(s) is expected to fulfill all of the requirements and duties contained in this solicitation as directed by the District’s Superintendent or his designee. A proposal shall consist of details for the provision and management of the services envisioned in the Specifications, in accordance with the requirements described in this solicitation.

Currently, the District incorporates a “solid feeder” inhibitor induction system on each Open Loop System—twenty-seven (27) in all. The District also has nine (9) locations currently set up for corrosion coupon monitoring. The pricing form includes unit pricing for upgrades and vendor-suggested additions.

Visit Frequencies

• Open Loop Systems: Minimum of two (2) times per month (once every 2 weeks) for each open water system location (27 locations total).
• Closed Loop Systems: Minimum of two (2) times per year on all closed loop systems (81 locations total; includes Chilled Water and Heating Hot Water). Suggested timing is six (6) months apart to cover cooling and heating seasons.

Scope of Work

1. Water Protection: The Contractor shall provide and maintain clean, non-corrosive treated water in each system to prevent rust, scale, algae, and contaminants detrimental to health, heat transfer, and piping/equipment materials.
2. Baseline Cleanliness & Strainer Maintenance: At the onset and termination of this contract, the Contractor shall inspect water cleanliness via samples for turbidity and analysis. The Contractor shall pull and clean all strainers in the Mechanical Room to ensure media is free of solids/liquids (rust, oil, sand, dirt, chemicals).
3. Cooling Tower Scale Remover: The Contractor shall supply necessary chemicals (typically once per year) to clean scale/buildup on cooling tower exteriors. District personnel will perform physical exterior cleaning.
4. Equipment Repair Notification: The Contractor shall notify the Owner immediately of any HVAC equipment found in need of repair.
5. Manufacturer Compliance: Treatment procedures, chemical supply, and injection shall comply with equipment manufacturers' recommendations.

**Period of performance:** An award resulting from this solicitation will be for one (1) year from the date of award with the option to extend for one (1) year annually, with a potential of five (5) years in total, if agreed to by GCS and the successful proposers.

Questions must be submitted through the Procurement Portal no later than **10:00 am on Monday, November 2, 2026**.

**Required:** The *HVAC Water Treatment - Pricing Form - Breakdown* attachment must be uploaded and included as part of a proposal response. Any responses that do not include the completed attachment shall be deemed non-responsive.

Six-Percent (6%) South Carolina Sales Tax must be included in pricing provided on the Pricing Form.

Offers will be publicly opened at the Procurement Department, 2 Space Dr., Taylors, SC 29687.

Insurance

• Workers' Compensation Insurance: Statutory.
• Commercial General Liability: Bodily Injury and Property Damage, **$1,000,000** per occurrence / **$1,000,000** aggregate.
• Comprehensive Automobile Liability: Bodily Injury **$500,000** per person / **$1,000,000** per occurrence; Property Damage **$200,000** per occurrence.
• Commercial Excess ("Umbrella") Coverage: not less than **$1,000,000**.
• Equipment & Pollution Liability: not less than **$1,000,000** per occurrence.

This project is scheduled to begin January 11, 2027.