SMALL AND LIGHT EQUIPMENT RENTAL SERVICES

The Procurement Division of Knox County, Tennessee will receive sealed bids for the provision of SMALL AND LIGHT EQUIPMENT RENTAL SERVICES as specified herein.

The intent of this solicitation is to obtain a qualified firm(s) to provide Small and Light Equipment Rental Services as desired by Knox County at an economical price. Knox County intends to make a Best Value Award. Best Value means more than low bid. It includes the initial cost, service quality and other factors detailed herein.

Knox County is seeking a Contractor(s) to provide Small and Light Equipment Rental Services for multiple Knox County departments.

**Contractor's responsibilities** (at Contractor's own expense):

• Bear all costs of maintenance, wear and comprehensive insurance of their equipment.
• Be required to have available ample equipment and staff to perform the services listed herein. If the Contractor fails to adhere to this condition, Knox County may consider this as non-performance and may terminate Contract as referenced in Section 2.23.
• Ensure that all processes meet all Federal, State and Local Laws, Regulations and Ordinances.
• Ensure that the equipment is fueled, if applicable, and in good working order prior to delivery/acceptance of Knox County. If equipment is not in working order upon delivery/acceptance, successful Contractor will replace equipment and not charge for rental until new equipment is delivered.
• Provide training to Knox County on the proper use of equipment.

Knox County's responsibilities:

• Return equipment fueled, if applicable, and in the same condition as accepted.
• Pay for any damage caused by Knox County's misuse.

Contractors must include location(s) for Knox County to pick up equipment. Knox County will calculate points based on proximity to Engineering and Public Works located at 205 West Baxter Avenue, Knoxville, TN 37917. Location(s) must be open Monday through Friday during normal business hours.

Bids must be received by **2:00 p.m. local time on November 17, 2026**. Late bids will neither be considered nor returned.

Knox County's Procurement Division will accept, and strongly encourages, electronically transmitted bids through the County's on-line procurement system. Facsimile and email submissions are strictly prohibited. Bid may be submitted by hand or commercial carrier.

Knox County requires that bids being submitted by hand be submitted with one (1) marked original and one (1) exact copy. If submitting electronically, no additional copies are needed.

This bid will be evaluated using the following criteria:

| Criterion | Points |
| --- | --- |
| Price | 70 |
| Location(s) | 20 |
| Availability of Equipment | 10 |

The successful vendor must carry the insurance as indicated on the Insurance Attachment hereto. The vendor must complete, sign and have its insurance agent sign the attachment and submit it with the bid.

Knox County intends to issue a one (1) year award. Upon the mutual agreement of each vendor and Knox County, the award may be extended for four (4) additional years, one (1) year at a time. This may result in a total of five (5) years.