City of Shenandoah Strategic Plan Development Follow Solicitation

The City of Shenandoah, Texas (City) is soliciting qualifications from qualified consulting firms to develop a Strategic Plan.

The City is seeking the services of a consulting firm (Firm) to facilitate the development of a comprehensive Strategic Plan that will establish a clear vision, priorities, goals, and implementation framework for the next three to five years. The Strategic Plan will serve as the City's primary policy and management document, aligning the Mayor, City Council, administration, staff, and community around shared priorities and measurable outcomes.

The selected Firm will provide professional facilitation, public engagement, research, analysis, and strategic planning services that result in an actionable implementation plan with measurable performance indicators.

At a minimum, the Firm shall render the following professional services necessary for the strategic plan's development:

• Phase 1 – Project Initiation: Conduct kickoff meeting with City administration. Review project schedule. Confirm project expectations. Develop detailed work plan. Identify communication protocols. Prepare public engagement strategy.
• Phase 2 – Existing Conditions Assessment: Review and analyze existing City documents, including but not limited to: Comprehensive Plan, Parks Master Plan, Capital Improvement Program, Budget, Economic Development Plans, CVB Master Plan, Organizational Charts, Department Business Plans, Annual Reports, Financial Reports, Previous Strategic Plans, Community Surveys, Demographic and economic data. Conduct an organizational assessment.
• Phase 3 – Stakeholder Engagement: Develop and implement a comprehensive public engagement program. Engagement should include City Council, Executive Leadership, Employees, and Community. Consultant shall summarize all public input.
• Phase 4 – Vision, Mission and Core Values: Facilitate workshops with City Council and leadership to develop or refine Vision Statement, Mission Statement, Organizational Values, Guiding Principles.
• Phase 5 – Strategic Priorities: Facilitate development of strategic focus areas.
• Phase 6 – Performance Measurement Framework: Develop measurable performance indicators.
• Phase 7 – Implementation Plan: Develop an implementation roadmap including short-term initiatives (Year 1), mid-term initiatives (Years 2–3), and long-term initiatives (Years 4–5).
• Phase 8 – Final Strategic Plan: Prepare a professionally designed Strategic Plan suitable for both print and electronic publication.

Deliverables

• Project Management Plan
• Detailed Schedule
• Existing Conditions Assessment Report
• Public Engagement Plan
• Survey Results
• Stakeholder Interview Summary
• Public Engagement Report
• Vision and Values Report
• Draft Strategic Framework
• Performance Measurement Framework
• Implementation Plan
• Draft Strategic Plan
• Final Strategic Plan
• Executive Summary
• City Council Presentation

All editable electronic files.

The City of Shenandoah requires you submit four (4) copies of your response to the RFQ proposal. Please submit two (2) copies of the sealed proposal of services, by mail, to: City of Shenandoah, 29955 IH-45 North, Shenandoah, TX 77381, Attn: Sam Masiel, City Administrator, or in person to Sam Masiel, City Administrator, City Hall, 29955 IH-45 North, Shenandoah, TX 77381, or online at https://www.txsmartbuy.gov using the electronic state business daily platform. Submittals must be received by the City no later than **3:00 pm November 17, 2026**. Submittals received after the date and time will not be accepted.

Scoring (100 points)

• Firm Qualifications and Experience: 20
• Project Team Qualifications: 20
• Project Understanding and Approach: 15
• Public and Stakeholder Engagement Strategy: 15
• Project Schedule and Capacity: 10
• References and Past Performance: 10
• Cost Proposal: 10

The City anticipates the project to be completed within approximately 6–9 months from Notice to Proceed. The City reserves the right to negotiate with any and all individuals and firms that submit proposals as per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards.