Diesel/Gasoline Fuel

The enclosed INVITATION TO BID (ITB) and accompanying SPECIFICATIONS AND BID SHEET are for your convenience in bidding Gasoline and Diesel Fuel product/services for Panola County.

By order of the Commissioners Court of Panola County, Texas sealed bids will be received for GASOLINE AND DIESEL FUEL to provide for an annual contract commencing January 1, 2027, and continuing to December 31, 2027.

Gasoline-No lead gasoline (E10, 87 Octane)

Diesel-Ultra low sulfur, Highway use, TexLed

ALL DELIVERY AND FREIGHT CHARGES (F.O.B. PANOLA COUNTY DESIGNATED LOCATION) ARE TO BE INCLUDED IN THE BID PRICE. DELIVERIES WILL BE MADE WITHIN 48 HOURS FROM THE TIME REQUESTED BY AUTHORIZED PANOLA COUNTY PERSONNEL.

The estimated quantity to be purchased in 2027 is 50,000 gallons of diesel and 40,000 gallons of gasoline. However, the County will not be obligated to purchase the estimated quantities or any other particular quantity during the year.

Successful bidder shall provide and install equipment listed below at NO additional cost to Panola County:

1. 1 Diesel Tank (12,500 gal) with 2 diesel pumps
2. 1 Gas Tank (12,500 gal) with 2 gas pumps
3. 1 DEF tank (500 gal) with 1 DEP pump
4. 2 Card lock system reader with WINC6 software
5. Tank monitors for both fuel tanks

Panola County will be responsible for all Electrical, help with removal of old tanks, and cleaning out the firewall to help prepare for the equipment to be installed.

**FUEL MUST BE DELIVERED IN A PUMP TRUCK OWNED BY SUCCESSFUL BIDDER.** Delivery reports shall be furnished to Panola County Road and Bridge Warehouse to be attached to the invoice.

**All bids must be received** in the office of the County Judge, Panola County Courthouse, 110 S. Sycamore St. Rm 216, Carthage, TX 75633 on or before **9:00 A.M., Tuesday December 1, 2026**. Bids should be in a **sealed envelope** clearly marked with the bid title. Opening is scheduled to be held in Commissioners Courtroom, Panola County Courthouse, Carthage, Texas.

Bid prices shall be based on refinery rack price plus applicable State and Federal fees and taxes plus vendor's markup. **Bids must include verification of the refinery rack price for 11/13/2026.** Bids that do not include this information will not be considered.

Bids will be evaluated in the following manner: BID PRICE = RACK PRICE + TAXES + VENDOR'S CONSTANT. The constant remains the same throughout the contract period.

The bid for gasoline and diesel fuel will be awarded to the bidder with the lowest price per unit.

All bids **must be signed** on each page where indicated by a person having the authority to bind the firm in a contract. Signatures must be handwritten and in ink.

A bid not withdrawn prior to its consideration by the Commissioners Court is considered a firm offer and cannot be withdrawn for a period of ninety (90) days following the date designated for the receipt of bids.

Each vendor must complete Form 1295 *Certificate of Interested Parties* online through the Texas Ethics Commission website.