Asphalt

By order of the Commissioners Court of Panola County, Texas, sealed bids will be received for: ASPHALT MATERIALS FOR ROAD MAINTENANCE.

TO PROVIDE for an annual contract commencing January 1, 2027, and continuing until December 31, 2027.

Oil Sand

• Oil: 5% minimum, 6% maximum.
• Sand: Sandy loam, river sand must be predried.
• Asphalt content: 5% minimum, 6% maximum.

Hot Oil Sand

• Passing 1/2" sieve: 100%
• Retained on #10 sieve: 20-30%
• Passing #10, retained on #40: 5-30%
• Passing #40, retained on #80: 25-60%
• Passing #80, retained on #200: 10-35%
• Passing #200: 5-15%
• % Density: 80-95
• Stability: min. 20

Hot Mix Asphalt

HOT MIX ASPHALT TYPE D IN ACCORDANCE WITH TXDOT ITEM 340

Panola County shall provide as much advance notice as possible; however, supplier must be able to provide 90% of the orders as requested with twelve (12) hour notice.

The successful bidders will supply Panola County with a certified weight ticket on each load delivered to Panola County, at the time of the delivery.

Samples of the above commodities may be taken as delivered at any time and submitted to a commercial testing laboratory for compliance. Commodities not meeting the above-described specifications must be removed by the supplier and will not be paid for.

The estimated quantity to be purchased is:

• 100 tons of oil sand
• 100 tons of hot oil sand
• 100 tons of hot mix asphalt

However, the County will not be obligated to purchase the estimated quantity or any other particular quantity during the year.

Sealed bids shall be received no later than **9:00 A.M. Tuesday, December 1, 2026** by the County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633. Mark envelope "ASPHALT MATERIALS FOR ROAD MAINTENANCE".

Bids must be submitted on the bid forms included in this packet, in ink or typewritten, in separate sealed envelopes, with **each page manually signed** by a person having the authority to bind the firm in a contract. Bids which are not signed and dated can be rejected.

In determining the lowest and best bid, the Commissioners Court will consider the pick up and delivery locations of the bidders and the cost to the County of delivering or hauling the material to be purchased. Panola County will factor in a rate of fifty cents (**$.50**) per ton/per mile as a cost to the County for materials to be picked up at the plant.

Panola County reserves the right to award bids on the lump sum or unit price basis, whichever is in the best interest of the county.

A bid may not be withdrawn for a period of ninety (90) days following the date designated for the receipt of bids.

Bidders must complete Form 1295 *Certificate of Interested Parties* online through the State of Texas Ethics Commission website, and execute and attach a non-collusion affidavit.

Opening is scheduled to be held in Commissioners' Courtroom, Panola County Courthouse, Carthage, Texas.