Hickory Aquifer Well and Pump Maintenance Services

The City of San Angelo ("City") is seeking a best-value response to this Request for Proposals ("RFP") for qualified firms ("Respondents") to provide timely and cost-effective specialized well and pump testing, well logging, maintenance, and repair services for the City’s Hickory aquifer well field located near Brady, Texas.

A contract will be awarded to one or more qualified Respondent demonstrating the optimal combination of price, pertinent technical knowledge and experience, and ability to satisfactorily perform the requested services in a timely manner.

A qualified Respondent is a business entity authorized to perform municipal well and pump maintenance work in the state of Texas whose employees in positions of responsibility for this work hold valid licenses issued by the state of Texas for well pump installation and well construction.

Qualified Respondent firms (collectively "Respondents") should also have demonstrated knowledge, experience, and/or capabilities in the following disciplines:

• Proper and safe operation of mobile units to maintain, repair, and optimize existing deep high-capacity water wells.
• Submersible pump and electric cable pulling, installation, maintenance, testing, and repair.
• Vertical turbine pump, installation, maintenance, testing, and repair.
• Pressure transducer installation, maintenance, and repair.
• Pitless unit installation, maintenance, and repair.
• Casing maintenance and repair.
• Well testing and transducer data analytics to determine specific capacity and other aquifer/well parameters, as requested.
• Downhole video logging (color and sideview) to examine casing and borehole conditions.
• Spinner log surveys to determine direction and velocity of water movement in the well.
• Packer installation and removal and packer tests.
• Basic groundwater chemistry and biochemistry that occurs in an operating well environment.
• Well drilling and construction technologies.
• Basic bedrock geology of the Hickory aquifer system.
• Wellhead installation, maintenance, and repair.
• Well cleaning technologies to remove biofouling, rust, chemical encrustation, including brushing/scraping, high-pressure water and air jetting, sonar-jet cleaning, surging, swabbing, airlifting, rawhiding, acidizing, and sand bailing.

Task Orders will be issued for well and pump maintenance work on an as needed basis. Each Task Order shall identify the applicable well or site, authorized scope of work, applicable unit costs and quantities, not-to-exceed amount, commencement date and required completion time, emergency or non-emergency designation, required deliverables, authorized City representative, and any special conditions applicable to the work.

Submitted proposals must be received no later than December 10, 2026, at 2:00 P.M. CST, which is the posted submission deadline listed in City’s e-Procurement Portal (Bonfire). The time recorded in Bonfire will serve as the official record of time. Responses received after the submission deadline will not be considered.

All questions must be submitted through **Bonfire**. Only questions answered by formal written addenda will be binding.

The City will select the best-value Response based on the following criteria with weighted values and half points allowed:

• Price – lowest overall unit costs for services (**50% weight**);
• Respondent’s experience, knowledge, and reputation (**20% weight**);
• Quality of Respondent’s goods and services (**10% weight**);
• The Respondent’s safety record (**10% weight**);
• Ability to perform all assigned tasks satisfactorily and in a timely manner (**10% weight**).

Insurance and indemnification requirements applicable to this project are detailed within the *Special Insurance Rider* included with this solicitation package.

This contract will be for three (3) years effective from the award date by the City Council. Two (2) additional one (1) year-term extensions will be available subject to agreement by both parties.

The City may, at its option, assess a $500 per day delinquent charge against the Respondent until such time as the assigned work is satisfactorily completed.