International Flight Support Services Follow Solicitation

This solicitation is to establish a contract for services to provide comprehensive international flight support services to include research, flight planning, permit coordination, customs clearance processing, third-party service management, and fueling arrangements. This is a re-advertisement of solicitation # 601440000054204.

This SOW is for services to provide comprehensive international flight support services to include research, flight planning, permit coordination, customs clearance processing, third-party service management, and fueling arrangements.

Service Requirements (Attachment A)

The Vendor must:

• Establish account and designate a 24/7 primary POC.
• Serve as the primary logistical coordinator for any necessary route diversions, emergency landings, or sudden itinerary changes on both outbound and return segments.
• Deliver proposed flight itineraries and conduct initial route analysis, airport feasibility checks, and geopolitical security assessments for all outbound, intermediate, and return legs to applicable U.S and foreign country customs agencies.
• Procure all necessary international overflight and landing permits from foreign Civil Aviation Authorities for the complete round-trip itinerary prior to initial departure.
• Submit manifests and notifications in accordance with domestic and international country-specific legal requirements.
• Secure required airport arrival and departure times at all destination and intermediate stop locations for both outbound and return flights as requested by TxDOT.
• Procure and schedule aviation fuel deliveries at all scheduled international and intermediate stop locations for the entire round trip.
• Arrange for landing rights and notify local customs, immigration, and agricultural agencies for aircraft, crew, and passenger arrivals and departures at all international borders.
• Coordinate with local ground handlers to ensure marshalling, towing, and necessary ground support equipment are reserved for all arrivals, layovers, and return departures.
• Arrange ground transportation to/ from destinations as well as appropriate hotel accommodation for the duration of the layover, upon request from TxDOT.
• Provide ongoing aviation operational support for every leg of the journey, including updated weather briefings, NOTAMs, and flight plan revisions as required, along with integrated emergency medical, security advisory, and logistical support for crew and passengers throughout the trip.
• Provide access to TxDOT POC to allow continuous real-time flight tracking and monitoring system via web-based or application throughout the entire round-trip operation, from initial departure to final return to base.

**Submission method:** The respondent must submit one signed and dated response through the Euna Procurement system: https://txdot.bonfirehub.com/. Any response sent to TxDOT personnel via email - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

Evaluation

TxDOT will consider best value for the state. Responses will be evaluated and scored on a weighted system to determine the response offering the best value:

| Criteria | Points |
| --- | --- |
| Respondent qualifications and experience | 15 |
| Respondent's approach to meeting requirements detailed in the SOW | 45 |
| Pricing from Respondent's original written proposal | 40 |

**Performance and Payment Bonds:** Not applicable for this solicitation.

**Tentative Date for Contract Award:** December 7, 2026