Property Insurance

Amarillo Independent School District (AISD) is soliciting proposals from qualified insurance providers to provide comprehensive property insurance coverage.

The Request for Proposals (RFP No. 3716-27.10) is for the purpose of obtaining competitive insurance proposals on the following coverage. The effective date of the contracts will be December 31, 2026.

• Property Insurance
• Flood
• Earthquake
• Boiler and Equipment Breakdown
• Inland Marine

Amarillo ISD & Ector County ISD entered into an interlocal agreement on 6/15/20. All purchases are through Amarillo ISD with notice to Ector County ISD and the vendor. Each District is responsible for their respective premiums.

The District requires blanket coverage on all buildings, auxiliary structures including but not limited to: signs, outdoor bleachers, grandstands, stadiums, lighting towers, radio antennas, playground equipment, fencing, etc. and contents cost per attached statement of values (Exhibit B).

District also requires that the policy includes:

• Fire & Lightning
• Extended Coverage
• Replacement Cost
• Difference in Conditions (All Risk)
• Agreed Amount Endorsement
• Additional Scheduled Coverages

The District is interested in a policy contract for one or more years.

Boiler and Equipment Breakdown

Comprehensive Coverage, Including Repair and Replacement (Blanket per Exhibit B.)

Inland Marine

The District desires coverage for the District's EDP Equipment. All Risk, Including Replacement Cost, **$45,000,000.00** Blanket, Unscheduled Locations: $100,000. Limit, Deductible $5,000.00.

The District desires coverage for the District's Contractor's Equipment. $881,622 Value, Deductible $5,000.00.

Individuals, agents, or companies providing proposals should ask questions through public purchase for additional information. AISD will respond through public purchase.

Proposals must be submitted on behalf of insurers eligible in the state of Texas to provide insurance of the type proposed. Insurers and/or reinsurers must have a minimum A. M. Best rating of A- or better and comply with all pertinent state statutes. Insurers and/or reinsurers shall also have a minimum financial size of $250 million of reported capital, surplus and conditional reserve funds.

All individuals, organizations, companies, or entities submitting proposals will submit a list of references (including contact person and telephone number).

Please submit each proposal with the appropriate specimen policy (ices) including all pertinent endorsements attached thereto.

All coverage written must have a minimum written notice of cancellation provision of ninety (90) days by the insurer for any reason other than failure of the Amarillo Independent School District to pay the appropriate premium.

Engineers, agents, brokers, and underwriters are welcome to tour various facilities. It will be necessary to contact Darinda Brogdon or Chase Arbeiter with INSURICA (806-356-6000) to make arrangements with the maintenance department of the Amarillo Independent School District for the tour.

The decision for the placement of insurance will be made by the Amarillo Independent School District. This decision will be based on an evaluation of proposals using the following factors:

• Purchase Price
• The reputation of the vendor and of the vendor's goods or services
• The quality of the vendor's goods or services
• The extent to which the goods or services meet the district's needs
• The vendor's past relationship with the district
• The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses
• The total long-term cost to the District to acquire the vendor's goods or services
• Insurers' ability to provide loss control and claims service
• Insurers' service capabilities