Safe Streets For All Comprehensive Safety Action Plan Follow Solicitation

Concho Valley Council of Governments (“CVCOG”) is soliciting Proposals from qualified and experienced Respondents to develop a regional safe streets for all comprehensive safety action plan in accordance with the requirements set forth in this Solicitation (the submitting parties “Respondents” and the submissions “Proposals”).

The objective of this Solicitation is to identify and contract with a Respondent that demonstrates the capability, expertise, and resources necessary to deliver high-quality services/products that meet the operational and performance needs of CVCOG. The successful Respondent will be selected based on their demonstrated ability to satisfy the evaluation criteria described in this document.

Concho Valley Council of Governments (CVCOG) has been awarded funding by the U.S. Department of Transportation (USDOT) for the development of a comprehensive safety action plan through the Safe Streets and Roads for All (SS4A) program. The plan must align with USDOT’s zero-deaths vision and prioritize streets, trade corridors, and roads by conducting safety assessments, collecting and analyzing data on traffic patterns and crash hotspots, engaging local communities and private stakeholders, and identifying low-cost, high-impact strategies to improve safety. [...]

CVCOG intends to engage a qualified and experienced Contractor (“Contractor”) to develop a comprehensive Regional Safe Streets for All (“SS4A”) Action Plan and establish a sustainable regional roadway safety program for participating local governments within the Service Area. [...] The resulting Action Plan should serve as a living implementation tool rather than a standalone study.

Project Management and Regional Coordination

• Develop a detailed project schedule, work plan, communication protocol, and deliverable schedule.
• Provide regular progress updates to CVCOG through monthly recurring meetings (virtual or in-person) through plan completion.
• Coordinate with relevant transportation, public safety, emergency response, planning, engineering, transit, education, and community organizations.
• Recommend an appropriate regional governance and coordination structure for maintaining roadway safety efforts following completion of the project.

Regional Safety Assessment and Data Analysis

The Contractor shall conduct a comprehensive assessment of roadway safety conditions throughout the Service Area. [...] The Contractor shall develop a regional High-Injury Network and/or High-Risk Network, as supported by available data and appropriate methodology.

The Contractor shall document the methodology, assumptions, data sources, limitations, and criteria used to identify priority locations.

Regional Safety Dashboard

The Contractor shall develop an interactive, user-friendly GIS/data tool or dashboard that allows CVCOG and participating jurisdictions to access and visualize relevant safety information. [...] The Contractor shall provide all necessary source data, GIS layers, metadata, documentation, and training necessary for CVCOG to maintain the tool following completion of the project.

**Submission method:** Electronic proposals shall be submitted by email to the CVCOG Procurement Department at procurement-dept@cvcog.org. The Technical Proposal and Price Proposal shall be submitted as separate PDF documents. The combined file size of the Technical Proposal and Price Proposal shall not exceed twenty-five (25) MB. The email subject line shall clearly identify the solicitation number and title. Respondents may alternatively submit hard-copy proposals, sealed and marked "SEALED PROPOSAL".

Proposals shall be no more than twenty-five (25) pages maximum, excluding the cover letter, table of contents, resumes, work samples/links, references, and required certifications/forms.

**Evaluation:** CVCOG intends to award any resulting contract to the Respondent whose Proposal is determined to provide the best value to CVCOG, considering price and all other evaluation factors set forth in this Solicitation.

• Respondent Qualifications: Up to 25 Points
• Project Team Experience: Up to 25 Points
• Project Approach and Methodology: Up to 20 Points
• Project Schedule: Up to 10 Points
• Price Proposal: Up to 20 Points

**Insurance:** The successful Contractor shall maintain insurance coverage appropriate to the services and risks associated with the resulting contract. Minimum insurance requirements [...] will be specified in the resulting contract.

All Proposals must remain valid and open for acceptance for a period of ninety (90) days from the submission deadline.