AUTOMATIC PASSENGER COUNTER (APC) SYSTEM FOR CONCHO VALLEY TRANSIT DISTRICT Follow Solicitation

Concho Valley Council of Governments ("CVCOG") is soliciting Proposals from qualified and experienced Respondents to provide AUTOMATIC PASSENGER COUNTER (APC) SYSTEM FOR CONCHO VALLEY TRANSIT DISTRICT in accordance with the requirements set forth in this Solicitation (the submitting parties "Respondents" and the submissions "Proposals").

The objective of this Solicitation is to identify and contract with a Respondent that demonstrates the capability, expertise, and resources necessary to deliver high-quality services/products that meet the operational and performance needs of CVCOG.

The purpose of this procurement is to obtain a complete, turnkey Automatic Passenger Counter (APC) solution for Concho Valley Transit District (CVTD) that accurately captures passenger boarding and alighting activity across CVTD's fleet and supports operational planning, service analysis, reporting, and National Transit Database (NTD) reporting requirements.

The selected Contractor shall furnish all labor, supervision, project management, materials, equipment, software, licensing, installation, configuration, testing, training, documentation, warranty support, and ongoing technical support necessary to provide a fully operational APC system. [...] The Contractor shall be responsible for ensuring that the proposed system is fully integrated, calibrated, tested, and operational upon project completion.

Scope of Services

The Contractor shall provide a complete turnkey APC solution including, but not limited to:

• APC hardware
• Vehicle installation
• Software platform
• Cloud or hosted services (if applicable)
• Mobile communications integration
• Data storage
• System configuration
• Calibration
• Testing
• Validation
• Training
• Documentation
• Warranty
• Technical support
• Software maintenance
• Firmware updates
• Ongoing customer support

The Contractor shall furnish all labor, travel, materials, permits, licenses, and incidental items necessary to provide a complete operational system.

The Contractor shall perform complete installation on each designated transit vehicle.

**Submission method:** CVCOG prefers electronic submission of proposal documents by email; however, Respondents may submit proposals either electronically by email or in hard-copy format. Electronic proposals shall be submitted by email to the CVCOG Procurement Department at procurement-dept@cvcog.org. The Technical Proposal and Price Proposal shall be submitted as separate PDF documents. The combined file size of the Technical Proposal and Price Proposal shall not exceed twenty-five (25) MB.

Hard-copy proposals shall be sealed and clearly marked on the exterior packaging with the solicitation number, solicitation title, Respondent's name, and the words "SEALED PROPOSAL".

Proposals due November 20, 2026, 5:00PM CST.

CVCOG intends to award any resulting contract to the Respondent whose Proposal is determined to provide the best value to CVCOG, considering price and all other evaluation factors set forth in this Solicitation. [...] Technical Proposal Evaluation: Up to 80 Points. Price Proposal Evaluation: Up to 20 Points.

The warranty must cover a minimum period of one year from the date of acceptance of the goods and/or services, unless otherwise agreed upon by CVCOG.

Minimum insurance requirements, including applicable coverage types, limits, endorsements, and other requirements, will be specified in the resulting contract.

All Proposals submitted in response to this Solicitation must remain valid and open for acceptance for a period of ninety (90) days from the submission deadline.