Statewide Generator Inspection, Repair, and Preventive Maintenance Services

This solicitation is to establish a contract for routine generator inspection, preventive maintenance, and repairs, to include Automatic Transfer Switches (ATS) and related components at various TxDOT locations statewide.

This SOW is to provide services for routine generator inspection, preventive maintenance, and repairs, to include Automatic Transfer Switches (ATS) and related components at various TxDOT locations statewide.

Service Requirements

• Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.
• Provide a primary POC.
• Begin work within 10 business days after the issuance of written authorization from the authorized TxDOT representative.
• Provide original completed WPRs to the designated TxDOT representative upon completion of work on any generator or ATS system.
• Maintain a log of all WPRs for each generator and ATS system.
• Provide original completed SRS reports to designated TxDOT representative upon request.

Emergency Call-out

• Verbally respond to TxDOT within one hour of emergency notification.
• Be on-site to perform evaluation and repairs within two hours of notification.

Non-Emergency Call-out

• Verbally respond to TxDOT within four hours of notification.
• Be on-site to perform evaluation and repairs within 48 hours of notification.

Preventive Maintenance

Perform Preventive maintenance, in accordance with inspections, on generators and all related components. Preventive maintenance includes maintenance of automatic or manual transfer switches, all associated sensors, senders, relays, printed circuit boards, timers and all other devices which comprise the appropriate integrated emergency power systems.

Conduct quarterly inspections and testing. TxDOT prefers inspections occur and be completed during the following months in an effort to stay consistent with previous inspections and testing:

• March 1-31
• June 1-30
• December 1-31

Submission

The respondent must submit one signed and dated response to include the documentation required per response paragraph 16.3 through the Euna Procurement system: https://txdot.bonfirehub.com/. Any response sent to TxDOT personnel via email - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

Response sections

• Section 1 – Pricing Schedule
• Section 2 – Execution of Proposal
• Section 3 – Texas Family Code Schedule
• Section 4 – Addenda: Acknowledgement of Associated Addenda, if applicable.
• Section 6 - Subcontracting Plan

Bonds

Performance and Payment Bonds: Not applicable for this solicitation.

Work Hours

All work by the vendor must be performed between the hours of 8:00 AM and 5:00 PM Monday through Friday, except on regularly observed state or federal holidays.

Financial Requirements

Be in good financial standing and current in payment of all taxes and fees such as state franchise fees.