Building Maintenance Services at Olinger and Spencer Power Plants

The City of Garland, Garland Power & Light (the City) is soliciting competitive bids to procure comprehensive building maintenance services under a single contract. Split awards will not be considered.

The selected Contractor must possess the organizational capacity, licensed workforce, and operational resources to service both specified facilities simultaneously. All work must comply with applicable federal, state, and local regulations, including OSHA 29 CFR 1910, NFPA 101, NFPA 70, EPA Section 608, the Texas Occupations Code, and the International Building Code (IBC).

The Owner's targeted budget range for the contract is up to **$75,000.00** annually.

The Contractor shall furnish all labor, supervision, tools, equipment, materials, and consumables required for scheduled preventive maintenance (PM) and emergency/corrective repairs. Proposers must provide unit pricing for all five service categories at both facilities.

All scheduled preventive maintenance and non-emergency corrective work shall be coordinated with the respective Plant Manager at least seventy-two (72) hours in advance to minimize operational disruptions. Emergency services shall be coordinated immediately upon notification and performed in accordance with the response times established in this solicitation.

Ray Olinger Power Plant (Olinger)

• Location: 13835 CR 489, Nevada, TX 75173 (Collin County)
• Type: Natural gas-fired electric generating station (427.7 MW nameplate capacity)

Spencer Generating Station (Spencer)

• Location: 1701 A Spencer Road, Denton, TX 76205 (Denton County)
• Type: Natural gas-fired peaking power plant (126.5 MW total capacity)

Deliverables, Specifications/Requirements

• HVAC Maintenance and Inspections: Covers all conditioned spaces across both facilities.
• Seasonal Weatherization (PUCT Rule 25.55 & ERCOT Compliance): Winter weatherization must be complete by November 1; summer weatherization by April 15.
• Plumbing Maintenance: All work must be performed by a licensed plumber under the Texas Occupations Code.
• Roof Ventilator Maintenance: Covers both gravity and power-driven units on turbine buildings, burner aisles, and support structures.
• Emergency Exit Signs and Egress Lighting: Work must comply with NFPA 101, OSHA 29 CFR 1910.37, and the IBC.
• Doors, Door Closers, Windows, and Roll-Up Doors: Covers all personnel and vehicle access points, including swing doors, roll-up doors, and windows, at both facilities.

Award of a contract does not guarantee any minimum quantity of work or expenditure of funds. Work will be issued on an as-needed basis in accordance with the City’s budget, operational requirements, and program priorities.

Responses must be submitted electronically through the Ion Wave eBid System. Faxed, emailed, or late responses will not be accepted.

All questions regarding this solicitation must be submitted through the Ion Wave Q&A section before the published deadline.

This is an initial term of 1 year from the date of award, with up to four discretionary 1-year renewal options (5-year maximum duration).

The City intends to award a single contract to the highest-scoring responsive and responsible proposer. In the event two or more proposers achieve identical composite scores, the tie will be broken in favor of the proposer with the lower evaluated bid price.

Evaluation Criteria

• Bid Price / Cost: 40 points
• Technical Qualifications and Experience: 25 points
• Safety Record and Program: 15 points
• References and Past Performance: 10 points
• Staffing Plan and Key Personnel: 5 points
• Preventive Maintenance Approach: 5 points

**Mandatory** Site Visit: Failure to attend the Site Visit will deem your bid non-responsive.