Temporary Staffing Agencies

The City of Brownsville (“City”) is seeking sealed proposals from qualified and experienced temporary staffing agencies (“Contractor” or “Agency”) to provide temporary personnel on an as-needed basis to support various municipal departments. The selected Agency shall furnish all labor, supervision, administrative services, and related support required to supply qualified temporary personnel in accordance with the specifications set forth in this Request for Proposals (RFP).

The City intends to award a contract to the Agency or Agencies whose proposal best meets the requirements of this RFP and demonstrates the ability to provide high-quality, timely, and cost-effective staffing services.

The selected Agency shall provide qualified temporary personnel to support administrative, clerical, professional, technical, and labor needs across municipal departments. Services shall be provided on an as-needed basis and may include short-term, long-term, seasonal, project-based, and temp-to-hire assignments.

Recruitment, Screening, and Placement

• Maintain an active recruiting program capable of sourcing qualified candidates for a wide range of municipal positions.
• Maintain a sufficient candidate pool to meet routine, seasonal, and emergency staffing needs.
• Conduct the following screenings (at a minimum): criminal background checks, employment verification, reference checks, education/license verification, drug screening.
• Submit qualified candidate profiles within 24–48 hours of request (or timeframe specified by the City).
• Provide a qualified replacement within twenty-four (24) hours of notification when the City requests removal of a temporary employee.

Assignment Management

• Manage onboarding and placement of temporary employees.
• Handle all employer-of-record responsibilities including: payroll, taxes, workers’ compensation, unemployment insurance.

Job Classifications

• Administrative positions (Secretaries, Receptionists, Executive Assistants)
• Customer Service Representatives (call-center, sales, cashiers, data entry bilingual, other customer support roles)
• Support Staff
• Custodial / Facility Cleaning Services
• Accounting Clerks / Finance Technicians / Payroll Clerks
• IT Support Technicians (IT Technician I and II)
• Maintenance Workers / General Laborers (construction, mowing, landfill, streets, parks, concrete and paving crews)
• Project Managers / Change Management

Reporting and Invoicing

The Contractor shall submit reports to the City on a monthly basis, at a minimum, including a staffing activity report, employee assignment roster, payroll summary, performance and disciplinary updates, turnover report, and invoice summary. Invoices must be submitted monthly (preferably through an Agency Portal).

Local Presence and Account Management

The City strongly prefers Contractors that maintain a physical office in Brownsville or within the surrounding region. Contractors without a local office shall designate a dedicated Account Manager who is available to provide on-site support at City facilities when requested.

Transition Services

Upon expiration or termination of the contract, the Contractor shall cooperate with the City to ensure an orderly transition of services with no interruption to staffing operations.

**Submission method:** Proposals must be submitted electronically through the City’s Bonfire portal at https://brownsvilletx.bonfirehub.com no later than **December 1, 2026 at 3:00 P.M CT**. Proposals received after the deadline will not be opened or considered.

Proposals shall be organized into chapters: Letter of Intent; Experience, Qualifications, and Past Performance; Staffing and Key Personnel; Project Methodology and Technical Approach; and Cost Proposal. Proposers must submit all required forms and certifications (*Form 1* through *Form 12*), a Certificate of Insurance, and financial statements or other documentation demonstrating financial capacity.

**Minimum qualifications:** a minimum of five (5) years of experience providing temporary staffing services and at least three (3) comparable staffing contracts within the last five (5) years.

**Contract term:** The initial term of the agreement shall commence on approval by the City Commission or its designee and be for two (2) year with an option to renew for up to three (3) one-year renewals.

The City reserves the right to make a single award, multiple awards, or no award.

The Proposal Opening meeting is open to the public via Microsoft Teams.