JH27-127 Sample Analysis for Environmental Investigations and General Water Quality Monitoring

DWQ is seeking a NELAP/ELAP/NELAC certified environmental laboratory to process and analyze soil and water samples using EPA, SM, ASTM, USP, USGS, and AOAC analytical methods. Execution of the tasks listed below will aid in achieving DWQ’s goal through timely analysis and reporting of results.

DWQ responds to environmental incidents throughout the state of Utah which involve discharges to the waters of the state. In many cases, these incidents require sample collection and immediate analysis to allow DWQ staff to evaluate and determine relative risks to public health and the environment.

It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code.

Task 1: Coordinate with DWQ staff

This task requires the laboratory to provide information and direction to DWQ employees regarding sample holding times, costs, analysis times, applicability of analysis, appropriate sample containers, and storage of samples. The laboratory must also provide proper sample containers, in advance, when requested.

• 24-Hour Telephone Number to coordinate sampling during emergency situations.
• Laboratory Price Sheet listing offered analyses, analytical methods, options for rush analyses (with costs), and options for quality control levels (with costs)
• Lists of sample parameters and holding times, and proper sample containers.

Task 2: Receive and Process Samples

This task requires the laboratory to coordinate closely with DWQ staff and be available to receive and process samples for analysis whenever requested.

- Accept environmental samples after-hours and on weekends, if requested.

Task 3: Analyze Samples and Compile Results

This task requires the laboratory to process the samples according to established EPA protocols and methods and compile the results within same-day, 24-hour, 48-hour, or standard turnaround times, as determined necessary by DWQ.

- Analyze samples within the requested turnaround times.

Task 4: Prepare and Submit Reports

This task requires the laboratory to tabulate and report the sampling results to DWQ within the required turnaround time.

- Laboratory results tabulated and reported in electronic deliverable formats.

The primary anticipated deliverables for this contract will be the final electronic data deliverables (EDDs) received within the required turnaround time. The required turnaround time will be communicated during sample delivery to the lab and on the chain-of-custody form.

Responses are limited to **10 pages** and must include the following elements:

• Certifications/Accreditations
• A description of successfully completed projects relevant to this scope of work.
• A table of proposed team members that summarizes title/position with the company, qualifications and experience
• A description of project roles for the proposed team members including project management, analytical tasks, technical editing, etc.
• A description of how the work will be performed to achieve the scope of work.
• A list of contact information, including telephone number, and email address for emergency situations.

| Criteria | Points |
| --- | --- |
| Key Personnel | 350 |
| Experience | 450 |
| Cost | 200 |
| Total | 1000 |

A Vendor must achieve a technical score of **560 points** (75% of the 800 technical points) in order to move to cost which is 200 points.

Vendor must guarantee its pricing for 12 months from the contract effective (start) date. Length of Contract: 5 Years.

The cost response must be submitted separately from the technical response.

Commercial general liability insurance limits will be no less than **$1,000,000.00** per person per occurrence and **$3,000,000.00** aggregate. Commercial automobile liability insurance minimum limit must be **$1 million** per occurrence, combined single limit, if Contractor will use a vehicle in the performance of this Contract.