PCMC - ON-CALL PLUMBING AND DRAIN REPAIR AND MAINTENANCE SERVICES - RFP

PCMC is inviting proposals from qualified persons or firms (“Respondent”) to provide On-Call Plumbing and Drain Repair and Maintenance Services to PCMC on an as needed basis. Respondents may submit one or more services requested in the price list.

PCMC seeks to contract with a qualified vendor or vendors (“Respondent”) to provide professional on-call plumbing and drain repair and maintenance services for all PCMC properties. The City currently manages 24 municipal building facilities. The City currently handles standard preventative maintenance but requires professional contractors for specialized maintenance and complex repairs.

PCMC anticipates this solicitation will result in a multiple-award contract vendor pool.

Provide all labor, materials, equipment, and supervision necessary to complete plumbing and drain repair services across all PCMC properties.

Generally, Respondent will be responsible for providing all labor, materials, equipment, and supervision necessary to complete commercial plumbing and drain repair and maintenance services on as-needed basis.

Labor

Respondent is responsible for ensuring only qualified technicians perform labor for services requested by PCMC. PCMC must receive a certified statement from the Respondent attesting to the qualifications of each technician prior to performing work on City facilities.

Respondent must provide 24/7/365 emergency response capability with guaranteed response times outlined below:

• Routine: Scheduled non-emergency work to be completed within 5–7 business days of request.
• Emergency: Required for immediate safety hazards, major leaks, or critical system failures. Same-day response required, with contractor arrival within a 1–2 hour window from request.

Materials and Equipment

To maintain consistency, PCMC prefers OEM plumbing components to be used when applicable. [...] Equivalent alternative products require explicit written PCMC approval prior to use.

Respondent will provide explicit material markup percentage on provided price list.

Warranty

Respondent must provide the following warranties:

• Minimum 90-day labor warranty.
• Minimum 12-month materials warranty.

Maintenance Log

Respondent must consistently keep a maintenance log showing work performed for the City. Log must be prepared by service personnel at time of service and be provided to the designated Project Manager after each visit. PCMC reserves the right to review and confirm completed services prior to acceptance.

City Codes

All work must meet and conform to OSHA, IPC/UPC, IBC, IMC and IFGC codes.

Submit proposals electronically via Utah Public Procurement Place (“U3P”). The proposals will be opened after the submission deadline.

PROPOSALS DUE: By 5:00 p.m. on, Friday, November 20, 2026

Proposals will remain valid for 90 days after submission. Proposals are limited to 10 pages.

Contracts will be for a period of three (3) years, with the option to renew for two (2) additional one-year periods.

Evaluation criteria

• Experience and Qualifications (30 points)
• Equipment and Resources (30 points)
• Cost Proposal (20 points)
• References and Past Performance (20 points)

The awards will go to all vendors in the competitive range based on score. NOTE: Price may not be the sole deciding factor.

**Required** documents: *Business Confidentiality Request Form*, copy of valid W-9, proof company is registered, or has applied for registration, to do business in Utah, and proof of insurance compliant with the requirements outlined in Exhibit “C”.

SITE INSPECTIONS: Respondent is encouraged to schedule in person inspections at each site listed in Exhibit “A” – PCMC Building and Facility Site Locations Map. The sites listed in Exhibit “A” must be viewed with City staff present.