RFP for Janitorial Services

The North Summit School District (NSSD) is soliciting sealed proposals from qualified janitorial service providers to furnish comprehensive custodial services for district facilities and support services for school and community events.

The District seeks a contractor with demonstrated experience serving educational facilities while maintaining high standards of cleanliness, safety, professionalism, and customer service.

The successful contractor shall provide all labor, supervision, equipment, cleaning supplies, and consumable products necessary to maintain District facilities.

Services include, but are not limited to:

Daily Cleaning

• Empty trash and recycling receptacles
• Replace liners
• Dust furniture and horizontal surfaces
• Vacuum carpets
• Sweep and mop hard floors [...]

Restrooms

• Clean and disinfect toilets, urinals, sinks, counters, and partitions
• Refill soap, paper towels, and toilet tissue
• Mop and disinfect floors [...]

Classrooms

• Vacuum or sweep floors
• Remove trash
• Clean whiteboards and marker trays
• Sanitize high-touch surfaces [...]

Kitchen cleaning beyond standard dining areas shall remain the responsibility of the District unless specifically included in the proposal.

Periodic Services

The contractor shall also provide scheduled services including:

• Carpet extraction
• Floor stripping and refinishing
• Floor burnishing
• Window cleaning
• High dusting
• Vent cleaning
• Pressure washing (where applicable)
• Deep restroom cleaning
• Summer cleaning of classrooms
• Emergency cleanup

The proposer shall include recommended frequencies for each service.

Event Support

Contractor shall provide:

• Event setup
• Event cleanup
• Restroom maintenance during events
• Trash removal
• Emergency response during events
• Weekend and evening staffing as requested

The proposal should include hourly rates for event staffing.

Staffing Requirements

Contractor shall provide:

• Dedicated Site Supervisor
• Sufficient custodial staff
• Backup personnel
• Emergency response personnel
• Management support

Supplies and Equipment

Contractor shall provide:

• Cleaning chemicals
• Paper products (if requested)
• Soap dispensers and refills (if requested)
• Vacuums
• Floor machines
• Buffers
• Cleaning carts
• Mops
• Brooms
• Safety equipment

Submission

Submit one electronic copy and one signed hard copy to: North Summit School District, Attn: Marci Sargent, Business Administrator, 65 S Main, PO Box 497, Coalville, Utah, 84017. Email: msargent@nsummit.org. **Late proposals will not be accepted.**

Questions and scheduling walkthrough regarding this RFP shall be submitted in writing to Dalton Ross, Facilities. No verbal interpretations shall be binding.

Evaluation Criteria

Proposals may be evaluated based on:

| Criteria | Weight |
| --- | --- |
| Experience with school districts | 25% |
| Staffing and management plan | 20% |
| Quality assurance program | 15% |
| References and past performance | 15% |
| Cost proposal | 20% |
| Local responsiveness and value-added services | 5% |

The District reserves the right to conduct interviews and request best and final offers.

Insurance Requirements

Successful contractor shall maintain:

• Commercial General Liability
• Workers' Compensation
• Employer's Liability
• Commercial Automobile Liability
• Umbrella/Excess Liability

Coverage limits shall meet District requirements and name the District as an additional insured where applicable.

Contract Term

The initial contract term is anticipated to be one year with options for annual renewals based on satisfactory performance and mutual agreement.