Elevator Modernization for the Department of Property & Procurement

This Scope of Services (SOS) is for the Elevator Modernization on behalf of the Department of Property and Procurement.

The Owner hereby solicits sealed proposals from qualified and properly licensed elevator contractors for the modernization of one existing hydraulic passenger elevator at the Property & Procurement Building, St. Thomas, U.S. Virgin Islands.

The modernization shall provide a reliable, energy-efficient, microprocessor-based hydraulic elevator control system while retaining the existing elevator capacity, speed, and basic configuration unless otherwise specified herein.

The selected Contractor shall furnish all labor, supervision, engineering, project management, materials, equipment, transportation, testing, inspections, permits, and incidental services necessary to complete the elevator modernization in accordance with this Solicitation, applicable codes and standards, and the requirements of the Authority Having Jurisdiction (AHJ).

The project consists of the modernization of one (1) hydraulic elevator, including, at a minimum:

1. Replacement of the existing elevator controller with a modern microprocessor-based hydraulic control system.
2. Replacement of the hydraulic power unit.
3. Replacement of the solid-state motor starter.
4. Replacement of the car door operator with a closed-loop door operator.
5. Replacement of the door protection device.
6. Installation of hoistway door restrictors.
7. Replacement of applicable car operating fixtures.
8. Replacement of hall call buttons and applicable hall lantern/position indicators.
9. Installation of required emergency lighting and communication equipment.
10. Installation of new inspection, independent service, emergency operation, and hoistway access functions.
11. Installation of required pit safety equipment.
12. Installation of an access-alert/hoistway safety system.
13. Replacement or refurbishment of the car interior as specified herein.
14. Testing, adjustment, inspection, and commissioning of the completed elevator.
15. Coordination with the AHJ and completion of all required acceptance testing.

The Contractor shall provide a complete and operational modernization. Work necessary to provide a fully code-compliant and functioning system shall be included even if a minor incidental item is not expressly identified in this Solicitation.

The Contractor shall field-verify all existing conditions before ordering equipment.

Proposers may submit an optional price for an elevator remote monitoring/IoT platform. Any subscription, licensing, hardware ownership, annual fees, cellular/network charges, or other recurring costs shall be separately identified.

Request for additional information clarifying the Scope of Services should be directed in writing and submitted on the Q&A tab of the solicitation in GVIBUY via your GVIBUY vendor account accessed through the following link: https://gvibuy.buyspeed.com/bso/.

Proposals will be evaluated and rated according to the following criteria in descending order: (a) Project Approach (b) Qualifications (c) Experience (d) References and (e) Cost. The Selection Committee may, at its option, request any or all proposers to participate in on-site or virtual interviews.

The price shall not be the sole criterion of awarding this project. Scope and quality of work proposed and the ability of the proposer to complete this type of project shall also be considered.

The period of performance is **45 calendar days**. Contractors are required to provide a timeline to support the project execution.

The Contractor shall provide a detailed project schedule with its proposal.

Any exceptions to the requirements requested herein must be clearly noted in writing and be included as part of the proposal.