TPPA Plotter and Ink

This request is for a plotter and the needed supplies to use the plotter.

The Department of Planning & Natural Resources – Territorial Parks and Protected Areas requires limited professional services to purchase a plotter and it’s accessories. The purpose of this micro-purchase is to obtain a plotter and it’s accessories within the authorized threshold and within the service period identified below:

Deliverables

| Deliverable | What must be submitted/completed | Report, completed service, photos, etc. |
| --- | --- | --- |
| (3) HP Matte Canvas 36" x 60' rolls | Items delivered to Tutu DPNR Office | Upon receipt of PO |
| (2) each of HP 738 Designjet Cyan, Yellow, Magenta and Black Ink Cartridges (300mL) | Items delivered to Tutu DPNR Office | Upon receipt of PO |
| (1) 36" Large Format Plotter HP DesignJet | Item delivered to Tutu DPNR Office | Upon receipt of PO |
| (1) HP 739 DesignJet Replacement Kit | Item delivered to Tutu DPNR Office | Upon receipt of PO |

The Bidder shall possess all licenses, certifications, permits, insurance, or professional qualifications required to perform the services, if applicable.

- No special qualifications required

DPNR will review completed work and deliverables for completeness, accuracy, responsiveness to the Scope of Services, and compliance with applicable requirements. The Vendor may be required to correct deficiencies before final acceptance and payment.

Any change to the scope, timeline, deliverables, or cost must be approved in writing by DPNR before the Vendor proceeds. The Vendor shall not rely on verbal direction as authorization to perform additional compensable work.

The Vendor shall perform all services required under this Scope of Services and shall submit a quotation through the **GVIBUY portal**. The quotation shall include the Vendor’s name and contact information, itemized pricing, a cost breakdown by task or deliverable, separate labor and material costs where applicable, proposed timeline, confirmation of the Vendor’s ability to perform the work, and any assumptions, exclusions, conditions, or limitations included in the quote. A service deposit or advance payment shall not be made unless expressly authorized in writing by DPNR and included in the approved purchase documentation. The quotation shall provide sufficient detail for DPNR to evaluate the reasonableness, completeness, and responsiveness of the proposed price and services.

The Vendor shall submit an invoice after completion and acceptance of the services, unless otherwise approved in writing by DPNR. The invoice shall reference the project title, service period, completed deliverables, total amount due, and any required supporting documentation. Payment shall be based on accepted work only.