Cooling Tower Chemical Treatment & Testing Services

This solicitation seeks a qualified contractor to provide comprehensive cooling tower chemical treatment, water testing, equipment monitoring, and related maintenance services at five City of Yuma facilities.

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services.

Required Monthly Service

Successful bidder must provide a one-half day per month site visit for testing water conditions during normal working hours. The successful bidder must perform system-cleaning services with correction of deficiencies as required. The successful bidder must provide program testing, and monitoring of feed and control equipment with written test results and operating recommendations submitted to the Facility Maintenance Supervisor or designated representative on the same day the analysis is made at the job site. The price provided by bidder must include all materials and labor needed to perform the monthly services on the cooling towers and associated equipment for the duration of the contract, regardless of season (i.e., spring, summer, fall, winter). Testing which may become necessary but is not included in the monthly program shall be provided at no additional cost to the City.

• Provide regularly scheduled service calls every thirty days.
• Inspect, clean, and calibrate chemical feed equipment for proper operation.
• Furnish and add products to prevent scale and retard corrosion in condensing water and closed loop systems.
• Provide written reports summarizing service and maintenance to designated personnel.
• Provide one-hour of on-site training so personnel are knowledgeable and capable of troubleshooting system between monthly visits.
• Conduct water analysis of the cooling towers.
• Furnish and apply biocides for the prevention of biological fouling in the circulating water systems.

System Capacity and Operating Systems

Bidder must be responsible for maintaining the following operating systems located at the Yuma Police Department, Yuma Civic Center, Yuma Art Center, Yuma Figueroa Plant and Yuma CPO Office facilities at the desired level and method. For visuals of systems located at each location, reference Attachment A.

Pricing

Provide pricing on the Bid Table. All five (5) locations must be priced.

All City of Yuma solicitations are accessed through the City’s Procurement Portal (Portal). A schedule of events and all other information pertaining to the solicitation are located in the Portal. Details regarding how to submit bids are provided in the Portal.

All questions must be submitted via the Portal. Questions cannot be submitted after the question deadline.

Bidder attendance at any pre-bid meeting is highly recommended, but not mandatory. Details regarding any pre-bid meetings will be provided in the events section of the RFB posting on the Portal.

Bidders may revise their bids until such time as the submission period closes. A bid may not be corrected, withdrawn, or canceled by the Bidder for a 90-day period following the deadline for bid submission.

Awards will be made with reasonable promptness to the lowest responsible and responsive Bidder(s) whose offer(s) best conform to the bid and is in the best interest of the City. If contract award is $100,000.00 or over, it will be at the discretion of the City Council as to whether or not to make award, to whom, or to reject offers.