Low-Voltage Infrastructure Services

The City of Phoenix invites sealed offers maintenance, repair, replacement, and support services for low voltage systems.

The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department.

The Commencement Date of this Agreement will be upon a April 1, 2027 or the Effective Date, whichever is later.

The term of this Agreement will be for 5 years, beginning on the Commencement Date, with no options to extend.

The City of Phoenix Aviation Department (Aviation) invites sealed Offers from qualified Offerors to provide maintenance, repair, replacement, and support services for low-voltage systems for a five-year contract term commencing on or about April 1, 2027.

The awarded Contractor will be responsible for servicing existing low-voltage systems, including troubleshooting, component replacement, end-of-life upgrades, system restoration, and technical support for fire alarm, access control, security, structured cabling, and related control systems. Services include ongoing support to ensure, reliability and compliance across Phoenix Sky Harbor International Airport, Deer Valley Airport, and Goodyear Airport, collectively referred to as “Airports”.

The Aviation Department is a 24-hour-a-day, 7-day-a-week, every day of the calendar year operation subject to Federal Aviation Administration (FAA) security mandates. All staff under this Contract must pass a Security Threat Assessment and Criminal Background Check to obtain a security badge and the airfield driving permit endorsement.

For the purposes of this Contract, “low-voltage system support” refers to the maintenance, repair, replacement, and troubleshooting of existing low-voltage systems operating at 50 Volts of Direct Current (VDC) or less. This includes fire alarms, access control, security and intrusion detection, structured cabling, fiber and copper communication pathways, Closed-Circuit Television (CCTV), audio-visual controls, and other related monitoring or control systems currently installed at the Airports.

Contractor must:

• Assign a primary Service Representative who will be the City's point of contact at the start of the contract [...] the Service representative must posses at least five (5) years of experience providing low-voltage infrastructure services.
• Provide all labor, supervision, material(s), equipment, tools, transportation, methods of communication, and any additional Ancillary Services necessary to meet service requirements throughout the term of this Contract.
• Provide a name and contact information for the primary Point of Contact (POC) under the resultant Contract.

Submission

Offers should be submitted electronically via the City’s Procurement Portal by clicking on “Draft Response” via https://procurement.opengov.com/portal/phoenix/projects/286665. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup. Late offers will not be considered.

All forms provided must be completed and submitted with the Offer. The signed and completed *Conflict of Interest and Transparency* form must be included or your Offer may be deemed non-responsive.

Minimum qualifications (required)

• Offeror must have been in continuous operation for a minimum of three (3) consecutive years within the last five (5) years immediately preceding issuance of this IFB, providing low-voltage infrastructure services.
• At the time of Offer submission, the Offeror must possess a C67 Commercial low-voltage systems or a CR67 Commercial/Residential low-voltage systems license as prescribed by the Arizona Registrar of Contractors (AROC). Contractor's AROC license number must be submitted at the time of Offer submission.

Award

Award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation.

All offers shall be firm and fixed for a period of **180 calendar days** from the solicitation opening date.

Upon notification of a recommended award, the Offeror will have **14 calendar days** to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the Insurance Requirements of this solicitation. Insurance requirements are non-negotiable.