Food, Food Distribution, and Related Supplies

Pursuant to the provisions in the Arizona procurement rules and code, Mohave Educational Services Cooperative, Inc. (ASPIN/Mohave) seeks proposals to establish contract(s) for Food, Food Distribution, and Related Supplies.

Mohave, on behalf of ASPIN (ASPIN/Mohave), desires to establish contracts with qualified and experienced distributors for distribution of food and related supplies to eligible ASPIN members. ASPIN/Mohave currently has 150 members in the State of Arizona. Awarded distributors will be responsible for statewide delivery to more than 770 member locations.

Contracts, in whole or in part, shall be awarded to offeror, or offerors, for an initial one (1) year term and four (4) potential one-year extensions (contract modification).

Contract vendor shall provide food products in response to programs by the USDA Child Nutrition Program (CNP) including, but not limited to: National School Lunch Program, School Breakfast Program, Fresh Fruit and Vegetable Program, Special Milk Program for Children, Child and Adult Care Food Program, Summer Food Service Program, and Seamless Summer Option.

Food products furnished under this contract shall comply with the Buy American requirement of Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-336) requiring School Food Authorities (SFA) to purchase food products that consist of domestic commodities or products processed in the United States, to the maximum extent practicable.

Contract vendor shall participate in the Net Off Invoice (NOI), Fee-For-Service Through a Distributor (FFSD), and Modified Fee-For-Service (MFFS) methods for processed USDA foods.

Contract vendor shall provide delivery to all regions of Arizona.

Contract vendor shall complete all deliveries between 6:00 a.m. and 2:00 p.m., Monday through Friday, unless member has made arrangements for off-hour deliveries.

Contract vendor shall ensure all chilled and frozen food be delivered in a refrigerated truck and be immediately placed in member’s refrigerated storage area.

Contract vendor shall be responsible for any shortages due to damaged cases and/or packaging or order build error. Contract vendor shall correct shortages within two business days.

ASPIN/Mohave and its members require online order capability. The online ordering capability shall be provided through one or more of the following: secure website or secure application.

In order for ASPIN/Mohave to provide payment, ASPIN/Mohave requires the awarded contract vendor to provide the following:

• Daily transaction reports in Excel and/or text format.
• Contract vendor shall provide electronic access to signed copies of all member invoices within three days of delivery.

Contract vendor shall provide SEPDS for all USDA Food End Products offered under contract.

Contract vendor may provide menu planning services to meet the USDA Child Nutrition Program Regulations.

Contract vendor may provide rental freezers and/or refrigeration trailers to members.

**Submission method:** To be considered, proposals shall be electronically submitted, via OpenGov Procurement, prior to the specified due date and time. Late offers shall not be considered.

A public opening will be held by teleconferencing. If you would like to attend the opening, please contact the Contract Specialist for instructions.

A proposal submitted in response to this solicitation shall be valid and irrevocable for one hundred twenty (120) days after specified due date and time.

Partial proposals: Mohave may consider partial proposals for award of a contract.

Offerors will respond to each numbered specification by checking the appropriate “Comply” or “Exception/Deviation*” box. Unacceptable exceptions/deviations shall remove your proposal from consideration for award.

The required *26W ASPIN Food-Supplies.xlsx* and *26W ASPIN USDA Foods End Products.xlsx* pricing workbooks contain the product specifications for the requested food and supplies.

Contracts, in whole or in part, shall be awarded to offeror, or offerors, for an initial one (1) year term and four (4) potential one-year extensions (contract modification).