Comprehensive Parks and Recreation Department Assessment

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to conduct a multi-disciplinary and comprehensive operational review of the Parks and Recreation Department, as well as a development review and services functions across all City departments involved in these processes. The selected proposer will provide recommendations and an implementation plan that includes best practices to consider, prioritize, and to deploy.

The department requires a comprehensive evaluation to identify operational needs, address service gaps, and anticipate the organizational structure necessary to support this growth.

Staffing Analysis and Workload Evaluation

• Identify and recommend appropriate staffing levels for every operational and support function in the department.
• Conduct a data-driven analysis to identify how the current staffing levels and service delivery compare to other similar sized jurisdictions.
• Analyze the Parks and Recreation Department service delivery as it relates to equitable distribution of resource allocation throughout the City of West Sacramento.
• Identify services that may be added, eliminated, or combined to provide appropriate levels of service for the City of West Sacramento, Parks and Recreation Department.
• Develop Park maintenance and recreation standards with key performance indicators based on industry's best practices.
• Prepare recommendations for improvement.

Gap Analysis

Perform a gap analysis (using workload evaluation/analysis), comparing the "as is" state of the department to identified efficiencies and recommendations developed through the above staffing analysis and workload evaluation.

Ensure Involvement of Internal and External Stakeholders

The Consultant shall use multiple communication methods, but primarily face-to-face interviews or meetings with City Council and City personnel identified from the City Manager's Office, the City Attorney's Office, Community Development, Fire Department, Public Works Operations and Maintenance, Capital Projects, Parks and Recreation and Finance.

Create a Strategic Plan

Outline a strategic plan addressing previously identified areas. The report will identify and offer recommendations for the subsequent 1, 3 and 5 years, to include possible budgetary impacts.

Change Management

Throughout the duration of this project, the contractor should provide services to lead and support change management efforts.

Implementation Plan

The successful firm will work with the City of West Sacramento to construct a plan for implementing the strategies proposed. Throughout the implementation process, the City of West Sacramento would like to emphasize incremental change.

Deliverables

• Deliverable 1: Project plan/workflow.
• Deliverable 2: A report that synthesizes findings from the preliminary analysis, evaluations, and gap analysis, highlighting key areas for improvement and opportunities for enhancement.
• Deliverable 3: Recommendation report and strategic plan. As part of the strategic plan, develop an implementation plan detailing specific action items for policy changes and review processes for the City of West Sacramento to execute, and projected benchmarks the City should strive to achieve.
• Deliverable 4: Final presentation.

**RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:** https://procurement.opengov.com/portal/cityofwestsacramento

Timeline

• Question Response Deadline: November 6, 2026, 5:00pm
• Proposal Submission Deadline: **November 13, 2026, 5:00pm**
• Prospective Interview Date: November 30, 2026

Term of Contract

The initial term of the Contract is at the City's discretion and may be up to 3 years. The City also reserves the right to extend the Contract for up to 2 additional 1-year terms (individually, "Extension") upon the same terms and conditions as parties agreed to in the Contract. Thus, parties agree the Contract may be for a total of 5 years upon the same terms and conditions as parties agreed in the Contract.