Electrical Engineering Services, Recreation Center Door Holders

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide to provide engineering design services for the installation of magnetic door holders at the Recreation Center, 2801 Jefferson Blvd. More details on the City's needs for this work are provided in the Scope of Work.

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

The City intends to install magnetic door holders on fire-rated doors at eight locations within Building K, tied into the existing campus fire alarm system. Proposed device locations have been marked on the existing fire alarm plans by the District's fire alarm contractor and are attached to this RFP.

The Consultant shall serve as the design professional in general responsible charge (DPGRC) and deliver a complete, permit-ready set of construction documents and support the project through construction. DSA has advised that a licensed electrical engineer may serve as the DPGRC given the scope of this project.

Task 1 — Project Initiation and Field Verification

• Attend a minimum of two onsite stakeholder meetings with City staff, including Capital Projects, Parks and Recreation, and Facilities: a kickoff meeting prior to the start of design, and a review meeting at the 90 percent stage.
• Conduct a site visit to verify existing conditions at each proposed door location.
• Verify the final door count and locations in the field.
• Coordinate with the City's fire alarm contractor, Engineered Monitoring Systems, to confirm device locations, relay placement, and points of interface with the existing fire alarm system.
• Verify wall construction at each location and identify backing requirements, since devices must anchor to structure rather than to wall board alone.
• Identify routing constraints, including above-ceiling access, soffits, and locations where in-wall routing may not be feasible.

Task 2 — Code Analysis and Permitting

• Prepare a code analysis addressing applicable provisions of the 2025 California Building Code, California Fire Code, and California Electrical Code, and NFPA 72 with California amendments.
• Confirm permitting requirements for the work and prepare and submit any required permit application on the City's behalf, including response to plan check comments through permit issuance.

Task 3 — Construction Documents

Prepare a complete set of construction documents, coordinated with the attached fire alarm documents and sufficient for bidding and installing the work without further design by others. Conduit routing shall be designed and shown by the Consultant, not deferred to the contractor as means and methods.

Task 4 — Exemption Documentation

• Prepare DSA documentation required for the project, including DSA Form 7, Application for Concurrence: Project Is Exempt, if applicable, and submit it to the DSA Sacramento Regional Office on behalf of the City.
• Respond to DSA questions and provide supplemental information until written concurrence is issued.

Task 5 — Bid Phase Support (as directed)

Task 6 — Construction Phase Services

Deliverables

• Field verification summary and confirmed door schedule.
• Code analysis and electrical design narrative.
• 90 percent design drawings, in PDF, for City review and comment.
• Final construction documents, stamped and signed, in PDF and editable CAD format.
• DSA documentation required for the project, including Form 7 if applicable.
• Bid-phase addenda and responses to City review comments, as required.
• Construction-phase RFI and submittal review responses.
• Final conformed construction documents reflecting revisions issued during bidding or construction, in PDF and editable CAD format.
• Review of testing, punch list, and close-out documentation.

**RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:** https://procurement.opengov.com/portal/cityofwestsacramento

RELEASE DATE: October 16, 2026

DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: November 20, 2026, 2:00 pm

The Consultant shall not submit construction documents to DSA for plan review without written authorization from the City. Voluntary submittal of an exempt project triggers full DSA plan review and construction oversight.

Agency fees, if any, are paid by the City. The DSA-certified project inspector is retained by the City under separate contract.