IFB Title and Escrow Services in Tuolumne County

This is an on-call and as-needed Service Request based multi-provider Agreement for Title and Escrow Services in Tuolumne County. Bidder must be a title and escrow company regulated by the California Department of Insurance. Up to two (2) contractors may be awarded the agreement as a result of this solicitation.

Bidder must be able to provide quick and timely preliminary reports on multiple parcels associated with a transportation project.

On transportation projects only, a portion or percentage of these parcels will require escrow services. The number of escrows required will vary according to the final project alignment and various other conditions.

Many parcels are partial acquisitions requiring partial reconveyance. Occasionally, parcels may be owned by a utility company, railroad, and/or other State or Federal departments or agencies. The occurrence of these services is of a rare nature.

Title searches may also include searches by legal descriptions and/or require in-person searches at the county recorder's office.

Escrow services will typically be initiated and concluded within 30 to 90 days depending upon whether reconveyance documents are required.

Title and Escrow services may deal with multiple types of deeds, such as grants, easements, and quitclaim deeds. However, deeds that are created by Caltrans will only require the Bidder to conduct the recording.

Some Title Reports or Litigation Guarantees may require the services to be performed on an expedited basis. Title Insurance policies and Litigation Guarantees must be received by Caltrans upon the sooner of 30 days from close of escrow or 30 days from the receipt of written request by Caltrans Contract Manager.

Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFB, for a more complete description of services.

**Submission method:** All bids must be mailed or hand-delivered to the Caltrans Division of Procurement and Contracts, Bid Unit, 1727 30th Street, 4th Floor, MS 65, Sacramento, CA 95816-7006, by **November 10, 2026, 2:00 p.m.** Bids received in electronic format will not be accepted. Late bids will not be considered.

Bid opening will be held via teleconference on **November 10, 2026, 2:30 p.m.** Agreements will be awarded to the lowest responsive and responsible bidder, to up to two (2) bidders.

Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current Title and Escrow license issued by the California Department of Insurance. A copy of the required license must be submitted with the bidder's bid.

All bids shall include the documents identified on the *Required Documents*, Attachment 2.

The bidder who receives the Agreement award will be requested to provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days after the date of notification of award. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

Government Code Section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a Certified SB or MB. A DVBE incentive applies to this IFB.