RFB - AS-NEED COMMISSARY ITEMS

The County of San Diego is seeking bids from firms interested in providing as-needed commissary items ("Offerors"). The Basis of Award will be the price per line item. Offeror should respond to those line items for which it desires to be considered for award.

The contract term is anticipated to be an initial (base) period of one (1) year with four (4) one-year options.

Contractor shall provide commissary items on an as-needed basis in accordance with the specifications herein.

All individual line items are listed on the Pricing Schedule. All items must be of the brand name that is stated in the pricing schedule. For items without a stated brand name, any item that meets the product specifications will be accepted. For those listed as "or equal", the equal product must be of the same quality and equivalent brand recognition as the stated item (i.e. if a nationally recognized brand is listed, the County will not accept generic or regional brands). Nutritional and dietary information (i.e. gluten free, kosher, halal, etc.) shall be available on demand. Upon award, vendor shall provide case counts of awarded products within 5 business days.

Product specifications

• No glass or metal containers. No resealable pouches. Foil lids or wrappers are acceptable.
• Nutrition facts label required on all food items.
• No pre-priced items.
• All items shall have at least 60 days shelf life upon receipt and shall be guaranteed. If under 60 days, pre-approval must be received by the Sheriff's Office before delivery.
• Replacement products due to missing items, expired items, etc. shall be delivered at vendor's cost within one business day.
• All items capable of supporting a barcode shall be individually UPC coded on white background.

Order specifications

• Vendor shall be able to fill 95% of all requested orders. Any items that will not arrive with the delivery must be communicated by email before the delivery arrives and an ETA should be given.
• All orders shall arrive at the East Mesa Central Warehouse within 48 hours of the order being placed.
• The vendor shall accept the County Procurement Card for all orders under $5,000.
• The County shall be given credit for damaged and returned items within five business days.
• There shall be no restocking fee or other charges for returns of damaged or incorrect items.
• There will be no minimum orders.
• All orders shall be shipped FOB Destination to: East Mesa Central Warehouse, 446 Alta Road, Bay 23, San Diego, CA 92158.
• Delivery hours are 7:00 am - 2:00 pm Monday through Friday. The warehouse is closed on County holidays.

Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule. Bids bust be due **December 1, 2026 prior to 11:00 a.m.** (San Diego Time).

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed bid. Offeror must prominently mark such submissions with the RFB number on the outside of the packaging.

Submit electronic bids as files in .pdf format, except where specified otherwise. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror. Electronic or digital signatures will not be accepted.

Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). Award may be based on total bid amount, distinct lots, or individual items ("Basis of Award"). While the Small-Local Business Preference does not apply to this RFB due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

**Required** forms: *Offeror's Cover Page (PC600)* and *Representations and Certifications form (PC601)*. Submit a completed Payment Schedule. One (1) sample of each product is required, due ten (10) business days after the offeror is informed of lowest bid.

The contract term is anticipated to be an initial (base) period of one (1) year with four (4) one-year options.