Weapons Detection System and Visitor Management System Lease

San Bernardino County, on behalf of Arrowhead Regional Medical Center (ARMC), is seeking Proposals from interested and qualified Proposers to lease a Weapons Detection System and Visitor Management System with a potential purchase component. The Weapons Detection System and Visitor Management System Lease will help to proactively keep the facility and people safe by utilizing technology (such as artificial intelligence) to detect a wide range of concealed weapons and threats and managing the workflow for ARMC visitors. All hardware, software (including licenses), technical support, training, and maintenance shall also be included.

ARMC is looking to lease a technologically advanced weapons detection system and visitor management system for the use of enhanced and seamless screening capabilities, that will be beneficial to the safety of the hospital and its Family Health Centers. [...] ARMC desires to lease the detection system to detect the location and number of weapons or threat objects, such as knives, guns, brass knuckles, and razor blades, while ignoring personal artifacts, such as coins, keys, laptop computers, 3 ring binders, eye glass cases, umbrellas and jewelry, on visitors and their belongings. ARMC would also like to consider a lease to own option for the weapons detection system.

Weapons Detection System

The proposer will need to provide a weapons detection system that includes the hardware/equipment and software necessary to screen visitors and their belongings at the hospital's campus and offsite Family Health Centers (all of which includes a total of 12 entrances).

• In addition to providing all hardware/equipment for the system, Proposer must provide all software and software licenses necessary to operate the system.
• Proposer must have a local representative to be able to service equipment.
• The proposer shall provide comprehensive maintenance and support services for the duration of the contract, including help desk support, preventive maintenance, corrective maintenance, emergency repairs, software and firmware updates, replacement of defective parts, and any labor necessary to maintain the system in accordance with the manufacturer's specifications and the performance requirements of this RFP.
• The proposer shall provide comprehensive training to ARMC security personnel to ensure they are fully proficient in the operation, administration, and routine use of the system for the term of the contract.

Visitor Management System

The visitor management system will assist ARMC in registering, screening, tracking, and managing visitors at the hospital and Family Health Centers. [...] The visitor management systems must be capable of handling customizable check-in procedures with the ability to produce visitor badges for all five ARMC facilities (hospital campus and four Family Health Centers).

Additional Expectations

• Project timeframe 4 to 6 weeks, for installation, training and implementation.
• Proposer must be able to provide weapons detection hardware and software that includes a four (4) year warranty on Weapons Detection System hardware, service and software for lease.
• Proposer must be able to provide visitor management hardware and software that includes a four (4) year warranty on the Visitor Management System hardware, service and software for lease.

Proposals will not be accepted by email or facsimile. Proposals must be submitted electronically through the County Electronic Procurement Network (ePro). All Proposers must register with the ePro system prior to the date and time to submit the proposal or they will be disqualified.

The Contract period will be for a maximum of four (4) years beginning on date of execution.

Proposals shall remain open, valid and subject to acceptance anytime within nine (9) months after the Proposal submission.

Attendance at the Site Walk and Presentation/Demonstration Conference is **mandatory**. Proposers that fail to participate in either the Site Walk or Presentation/Demonstration Conference are not eligible to continue participating in this RFP.

Evaluation

• Qualifications and Experience: 10%
• Technical Review: 35%
• Cost/Revenue: 40%
• References: 5%
• Interview, Presentation, or Demonstration: 10%

Proposers must complete and submit *Attachment J - Indemnification and Insurance Requirements Affidavit*.