Janitorial Services for Community Recreation Center

The City of New London (“City”) seeks proposals from qualified, fully licensed, and insured Janitorial contractors (“Contractors”) to provide janitorial services (“Services”) for the New London Community Recreation Center (“NLCRC”) located at 1 Recreation Way, New London, CT 06320.

The NLCRC is a 59,000-square-foot facility designed to accommodate a diverse range of activities, programs, and services. The facility features 15 rooms with varying sizes and functions, ranging from a small conference room and a commercial kitchen to a two-court gymnasium and an Olympic-sized swimming pool.

The Contractor shall provide all labor, supervision, equipment, tools, transportation, and other resources necessary to perform janitorial services in a professional and workmanlike manner.

NLCRC will provide standard cleaning chemicals, paper products, trash can liners, soaps, and other consumable supplies unless otherwise specified in the final contract documents or the project manager. The Contractor shall be responsible for reporting low inventory levels to the project manager in a timely manner.

Services may include, but are not limited to:

• Routine janitorial cleaning
• Restroom sanitation and disinfection
• Locker room and shower cleaning, sanitation and disinfection; including weekly pressure washing
• Kitchen cleaning
• Carpet vacuuming and spot cleaning
• Hard-floor cleaning and maintenance; including monthly machine scrubbing
• Cob webbing/Dusting
• Interior glass cleaning
• Cleaning of HVAC return and supply grills
• Reporting maintenance and safety concerns observed during service activities

Unless otherwise approved, cleaning services shall be performed during after-hours periods to minimize disruption to the Center’s operations.

The following services are excluded from this contract unless specifically requested by NLCRC and authorized in writing:

• Hazardous material cleanup
• Biohazard remediation
• Mold remediation
• Pest control services
• Exterior pressure washing
• Major post-construction cleanup
• Industrial specialty cleaning
• Plumbing repairs
• Electrical work
• HVAC maintenance
• Building system repairs or maintenance

**Submit Electronic Responses** via the City of New London's e-Procurement Portal https://procurement.opengov.com/portal/newlondonct

Award of this contract will be made to the lowest responsible, qualified proposer and will be based on net cost and City specifications. The City of New London allows a fifteen percent (15%) local vendor preference.

Upload documentation to demonstrate the following in the "Vendor Submission Forms" section. Please limit response to no more than 20 digital pages.

The Contractor shall procure and maintain at their own expense, insurance of the types specified below, and in the amounts, as set forth herein. [...] Comprehensive General Liability Each Occurrence: **$2,000,000** Aggregate: **$2,000,000** [...] Excess/Umbrella Liability Each Occurrence: **$10,000,000**

The initial term of this Contract shall be one (1) year commencing on the effective date. The Contract may be renewed for up to three (3) additional one-year terms, subject to mutual agreement of the parties and any applicable renewal procedures. The total Contract term shall not exceed four (4) years, including all renewals.