Property Management Services - R.M. Keating Park, 80 Harbor Drive & 131 River Road

The City of Middletown is seeking a qualified firm to provide Property Manager Services at three (3) locations; The R.M. Keating Historical Enterprise Park, 180 Johnson Street, 80 Harbor Drive and 131 River Road, Middletown, CT managed by the City of Middletown, Department of Economic and Community Development. To be considered, firms should have progressive experience in facilities management and maintenance with historic and environmentally impacted properties.

**Management of Building.** The selected company's primary focus is to manage a 190,000 square foot commercial/industrial/warehouse City owned building in a reasonable manner having due regard for the age and physical condition of the Building. The selected company, through its employees and independent contractors, shall supply operational services for the Building. Other buildings included under the City Department of Economic and Community Development office are 80 Harbor Dr. and 131 River Road. The selected company will provide on-site management for up to forty (40) hours per week and will be on call 24/7 for building emergencies. The selected company will relate effectively with multiple tenants of varied backgrounds; enforce rules and regulations contained in the tenant leases; oversee and conduct improvements and general maintenance and repair activities as assigned.

**Repairs.** The selected company will be responsible for making emergency repairs, identifying needed repairs, and routing maintenance. [...] In both emergency and non-emergency situations, the selected company will be responsible in notifying the City's Department of Economic and Community Development of needed repairs and improvements as soon as the need arises to seek approval to move forward with needed repairs.

Services provided for the 180 Johnson Street, 80 Harbor Drive, and 131 River Road

1. Meet with prospective new tenant to determine space needs, and initiate lease application process
2. Make recommendation of tenant space to Director of Economic and Community Development
3. Determine scope of prospective tenant and City improvements to rental space
4. Recommend rental rate based on city and tenant required improvements
5. Coordinate and manage City's scope of tenant improvements and tenant fit-out.
6. City's Point of contact for all RM Keating tenants and properties managed by the City's Department of Economic and Community Development office.
7. Enforce tenant leases, collect rent payments, inform Director of Economic and Community Development of tenant lease non-compliance
8. Negotiate vendor contracts and oversee contracted work,
9. Coordinate the scheduling of the selected company's staff for routine work at the Buildings,
10. Oversee utility reduction programs,
11. Work with City's State of Connecticut Licensed Environmental Professional (LEP) on Responsible Party compliance in regards to the R.M. Keating Historical Enterprise Property. [...]
12. With respect to capital improvements projects at the R.M. Keating Historical Enterprise Property, review capital project cost estimates, assist in preparation of construction contracts, solicit bids for the City, review engineer's recommendation of successful bidder, and oversee the project work.
13. Oversee any warranty work where applicable.
14. The selected company will be responsible keeping the R.M. Keating Historical Enterprise Properties building and grounds maintained and clean to ensure safety for all tenants and business patrons. The selected company will coordinate all snow removal and mowing of the site.
15. Review security cameras at 180 Johnson St
16. The selected company shall be required to follow all purchasing procedures set forth in Chapter 78 of the City of Middletown purchasing ordinance.

All submittals shall be received on the designated forms provided in a **sealed envelope** using the return label provided and marked as designated in the Information for Bidders. Bids received "late" or emailed/faxed will not be considered.

Submit **One (1) original and Two (2) copies and one (1) Electronic PDF copy on USB storage** of proposal.

**Mandatory** site visits have been scheduled for Tuesday, November 10, 2026 beginning at 9:00 am. Bidders are required to attend this meeting in person or by representative to be considered.

Proposals will be weighted in descending order of importance. Evaluation and subsequent award of a resultant contract is primarily based on PROPOSAL and not based on fee schedule; however, the cost for your firm's services will be a factor.

Any price offering from interested firms must be valid for a period of one hundred twenty (120) days from the due date of consultant proposals.

The selected firm shall be required to provide appropriate Certificates of Insurance as indicated in the Attachment "Insurance Requirements".

Property Manager Services are for the periods of January 1, 2027- December 31, 2027 and January 1, 2028- December 31, 2028, with the City's right to extend the contract for an additional two (2) years.