CCSD Project Management Services

The Columbia County School District (CCSD) is soliciting competitive proposals for Project Management Services. The request for proposal number (RFP) is HC-11-20-26A.

Initial request is for assistance with design management and construction management oversight for the Greenbrier High School Additions and Renovations project. The winning firm will assume the progress that has been already made on this project, which will be discussed in detail at the Prebid meeting.

Pre-design / Planning Stage

• Continue to develop clear Project goals for time, cost, and scope of the achievement of the Project
• Continue to develop realistic milestones and a budget for total Project costs including construction, equipment, furniture, and design fees.
• Negotiate agreement(s) with Design Team entities within predefined parameters.

Planning and Design Stage

• Direct and coordinate applicable Design Team, authorities, and service organizations related to the Project. Arrange and chair regular coordinating meetings.
• Direct and coordinate the Design Team throughout the Project in the preparation of the Project program and the design from schematic through working drawing stages. Review the design schematic periodically and give direction as required to coordinate and achieve the Project goals.
• Perform constructability reviews, value engineering and scope adherence reviews.
• Develop Project time schedules for the design stage and coordinate the activities of the CCSD business unit representative, Project manager and design team.
• Provide a summary construction schedule for inclusion with the bid documents.
• Prepare preliminary cost estimates at 90% phase.
• Receive and analyze Construction Professional proposals, make award recommendations including conducting pre-award conferences and negotiate and prepare construction contracts per CCSD direction.
• Validate scope, budget, and schedule throughout the design phase.
• Obtain CCSD approvals on changes to Project parameters.

Construction Procurement Stage

• Provide a construction time schedule for inclusion in the bid documents and develop for CCSD a cost value for each activity, based upon the schedule, for use in preparing a forecast.
• Recommend professional firms for selection by CCSD, including key sub- contractors (referred to herein as “Construction Team”).
• Implement value engineering for all aspects of design and construction with selected Construction Team prior to contract award.
• Upon receipt of CCSD approval, award such work.

Additional Services

Vendor shall also provide additional services as are reasonably requested by CCSD, subject to mutual agreement as to the scope of, and pricing for, such additional services.

Sealed proposals are due no-later-than **November 20, 2026 at 2:00 p.m.** to the CCSD office at 4781 Hereford Farm Road, Evans GA, 30809. Mail pages 1 & 2 of the fully executed *Request for Proposal* document and any required RFP documents with your Proposal. INCLUDE ONE ORIGINAL PROPOSAL RESPONSE AND ONE COPY.

Initial contract period to be 1 year upon award, with option of extending based on mutual consent for up to nine successive years thereafter.

Vendor to provide pricing based on percentage cost of projects with minimum annual fee for services.

Scoring Matrix Weighting

| Criterion | Weight |
| --- | --- |
| Price | 30% |
| Prior experience providing related consulting services | 25% |
| Quality and detail of proposal | 15% |
| Number of key personnel with qualifications and experience | 15% |
| Number of years directly dedicated to school projects | 15% |

Vendors shall provide one original, six paper copies and one electronic copy in form of a pdf.

Proof of Insurance, a copy of the Columbia County Business License and the Immigration and Security form (e-verify) are due no-later-than 10-calendar days following contract award, before work or services begin.

Award estimated before the end of December 2026.