Fueling System Infrastructure Maintenance and Repair Services

The Cobb County School District (CCSD) is seeking pricing for time and materials for use in repairs to CCSD’s fueling system infrastructure at ten (10) fueling locations in Cobb County. A hypothetical scenario could be to repair a fuel dispenser that is out of service due to unknown reasons. Annual estimated expenditures are **$50,000 to $200,000**.

The vendor(s) agrees to provide the following items for the project and to perform the work in accordance with the contract conditions:

• All labor, materials, parts, and equipment required to complete the work.
• All supervision and coordination of each work project.
• All required insurance and certificates.
• All permits, licenses, inspection fees, etc.
• All administration, financial, and safety aspects.
• All work completed within the time estimated completion date.

If applicable, the vendor shall be responsible for calling the Dig Hotline and requesting utility location. In the event the utility location service does not service the work area, the vendor shall arrange for an independent utility location at no additional cost to the CCSD.

Before any work begins, the vendor(s) must submit a detailed written estimate to the Associate Director of Fleet Maintenance or the Fleet Maintenance Coordinator. [...] Approval must be obtained before any work can start.

CCSD will not pay for any services that were not approved by authorized CCSD Fleet Maintenance personnel.

In the event the vendor cannot fulfill the CCSD’s emergency request needs within one (1) working day from the work request, CCSD reserves the right to contact and contract with another vendor.

In the event the vendor cannot fulfill the CCSD’s non-emergency needs within ten (10) working days from the work request, CCSD reserves the right to contact and contract with another vendor.

The vendor(s) will charge CCSD for parts/materials based on their supplier’s invoiced amount, exclusive of taxes. Some of the fuel dispenser brands CCSD uses include Bennett, Gasboy, Gillarbarco, Universal, and Wayne.

All components shall be new. Used or factory-reconditioned components are not acceptable.

Installed parts must be tested for proper operation prior to release to CCSD at no additional charge.

All onsite repairs shall be accomplished during normal business hours which are 5:30 AM ET to 5:30 PM ET unless otherwise agreed upon.

All bid responses must be submitted through the CCSD Euna Procurement Portal. Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on **November 17, 2026 at 3:00 PM Eastern Time** and a public opening will be held at the CCSD Procurement Services Department, 6975 Cobb International Blvd., Bid Room. Kennesaw, GA 30152. The portal does not allow late submissions.

Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this IFB and completed in their entirety.

This acknowledgment and agreement must be properly signed and submitted with your proposal. [...] Signing the Acknowledgement and Agreement affirms that the original Request for Proposal document has not been altered in any way.

Prices must remain firm as specified in the award notification letter.

Terms (Net 30 days unless early payment discount is submitted and accepted by the CCSD.)

An IRS W-9 form must be submitted with response.