Printer Cartridge Supplies

The Cobb County School District (CCSD) is seeking bids from qualified vendors for the purchase and delivery of printer cartridge supplies.

Individual schools and central office departments will purchase items on an as-needed basis. Annual expenditures are estimated to be approximately **$1.6 million**.

All items shall be guaranteed to perform to the manufacturer's Original Equipment Manufacturer (OEM) specifications and the satisfaction of the CCSD. Specific brands/models are requested on the Bid Form. No substitutions will be allowed, ONLY OEM items will be accepted.

The quantities listed is merely an estimate and CCSD does not guarantee that any minimum number of quantities shall be ordered from the vendor throughout the term of this contract.

Any item found to be defective, shall be replaced free of charge. Defective items shall be replaced, or monies refunded withing five (5) calendar days after the vendor is notified.

Recycled or third-party products will not be accepted.

Vendor must deliver within (7) days from receipt of the order unless otherwise specified.

All deliveries must be shipped to individual schools and departments as specified with each order. Inside delivery is required for all orders.

Unless otherwise stated, all items must include the standard manufacturer's warranty. Upon request, vendors must provide a copy of product warranty statements.

**All bid responses must be submitted through the CCSD Euna Procurement Portal.** Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on December 1, 2026 at 3:00 p.m. Eastern Time and a public opening will be held at the CCSD Procurement Services Department, 6975 Cobb International Blvd., Bid Room. Kennesaw, GA 30152. The portal does not allow late submissions.

Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

The award for this contract may be made to multiple vendors.

Unless specifically consented to in writing by CCSD, prices must remain firm for one year from the award date, or for any renewal period, under the same terms and conditions as the IFB.

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers' Compensation must also be provided.

• Commercial General Liability with limits of at least $1 million.
• Commercial Auto Liability with limits of at least $1 million, N/A is shipped by third-party.
• Umbrella Coverage in excess of GL and Auto of at least $2 million
• Statutory Workers' Compensation
• Employer's Liability of at least $ 100,000