FY27 Network Switches

It is the intent of this Request for Proposal (RFP) to provide bidders with sufficient information to prepare a proposal for E-Rate-eligible replacement and installation of the Network Switches at half of our school and district locations.

OCS invites vendors to submit proposals in accordance with the terms and conditions of this Request for Proposal (RFP).

The response should include all equipment, cabling, software, and installation services to meet the RFP's goals.

The locations of the switch installations will take place at these sites:

• Colham Ferry Elementary School, 191 Colham Ferry Road, Watkinsville, GA 30677
• Oconee County Middle School, 1101 Mars Hill Road, Watkinsville, GA 30677
• High Shoals Elementary School, 401 Hopping Road, Bishop, GA 30621
• Oconee County Primary School, 2290 Hog Mountain Road, Watkinsville, GA 30677
• Oconee County Elementary School, 2230 Hog Mountain Road, Watkinsville, GA 30677
• Oconee County Schools - Maintenance and Transportation Department, 1421 Rays Church Road, Bishop, GA 30621
• Oconee County High School, 2721 Hog Mountain Road, Watkinsville, GA 30677
• Oconee County Schools - School Street Campus, 34 School Street, Watkinsville, GA 30677

Proposal Details

The following items need to be addressed as part of a response to this RFP:

| Item | SKU # | Quantity |
| --- | --- | --- |
| HPE Aruba CX6300M 48 Port SmtRt 5G Class8 PoE Switch (32 1G Ports & 16 5G Ports) | S4P41A | 95 |
| HPE Aruba Networking X372 54VDC 1050W 110-240VAC Power Supply | JL087A | 97 |
| HPE Aruba CX6300M 24 Port SFP+ Switch | R8S92A | 2 |
| HPE Aruba Networking 50G SFP56 to SFP56 Direct Attach Copper Cable 0.65m | R0M46A | Quantity Determined by Bidder's Configuration of Each Rack |
| HPE Aruba Networking 50G SFP56 to SFP56 Direct Attach Copper Cable 3m | R0M47A | Quantity Determined by Bidder's Configuration of Each Rack |

Installation, Setup, and Configuration: Please refer to the Installation Expectations section.

Installation Expectations

Installation of all new network switches and associated equipment shall adhere to the following requirements:

• Rack Organization: Install switches and patch panels in an alternating configuration within each rack, maintaining a consistent and organized layout.
• Color-Coded Cabling: Use provided color-coded patch cables to identify the intended use of each connection, as follows:
• Blue: Data, phones, projectors, and printers
• Red: Access control, cameras, and security systems
• Green: Intercom systems
• White: Wireless access points (WAPs)
• Equipment Removal: Remove outdated or decommissioned equipment and materials from each rack. Collect and organize removed items for surplus in accordance with the organization's direction.
• Waste Removal and Recycling: Remove all installation-related trash and debris. Break down and recycle cardboard packaging and other recyclable materials in accordance with applicable requirements.
• MDF/IDF Cleanliness: Maintain a clean, neat, and organized work area within each MDF and IDF throughout the installation. Upon completion, leave each space clean and free of installation debris.
• Final Inspection: Ensure all installed equipment and cabling are neatly arranged and that each MDF/IDF is left in an orderly condition upon completion of the work.

Response Format

Proposals submitted in response to this RFP are to be sent in a Word document or Adobe PDF format as an attachment to an email to tmccullers@oconeeschools.org and tarcher@oconeeschools.org.

Proposals and bids must be delivered no later than **3:00 PM on Monday, November 30, 2026**. Late proposals will be returned unopened and shall be considered void and unacceptable.

Proposal Pricing

Vendors shall submit complete itemized pricing encompassing all products and services in the proposal. The vendor **MUST** provide the E-Rate eligibility percentage for each item proposed. Pricing **MUST** be honored throughout the duration of the E-Rate timeline.

Award Criteria

| Category | Weight |
| --- | --- |
| Price | 50% |
| Compatibility with Existing Infrastructure | 30% |
| Vendor Ability to Provide Equipment and Install/Support/Documentation | 10% |
| Vendor K-12 Experience and References | 10% |

Bid Validity

Proposals will be considered an offer to do business with Oconee County Schools, and shall be binding for a period of 90 days from the proposal due date.

The winning respondent must provide:

1. Certificate of Insurance naming Oconee County Schools as an additional insured.
2. HB 87 Immigration Affidavit (copies available to download).