Pre-Advertisement Notice for Drum Screen Equipment Parts and Ancillary Services

The City of Atlanta, on behalf of the Department of Watershed Management, will shortly undergo an Invitation for Bids (IFB) process for the procurement of qualified suppliers to provide drum screen equipment, replacement parts, and ancillary repair services for equipment used in the City's water and wastewater facilities.

This specification describes minimum requirements for the supply of parts, equipment, and ancillary associated services to maintain, replace, and repair equipment, parts, and ancillary parts/systems associated with the operation and maintenance of the Ovivo, e.g. Brackett Green® and other Heritage Brand equipment (or equivalent), for the City of Atlanta.

The material(s) must be classified as follows:

• Group I - RM Clayton Liquid Separators/Drum Screen
• Group II - Various Drum Screens
• Group III - Bar Screen Braking System
• Group IV - Miscellaneous Parts
• Group V - Miscellaneous

Bidder must be able to supply 90% of Parts required to maintain this equipment within 7 business days and have access to the remaining 10% of Parts within 72 hours. [...] This Invitation for Bid (IFB) must cover Parts and Service warranty for one (1) year after delivery date. [...] Bidder (where applicable) must provide a minimum of four (4) hours instruction on the proper and safe use of the equipment at the Bidder's expense.

Upon request by the City, Bidder must provide parts, service, and operating manuals for each unit of equipment provided and submit electronically, one (1) set of descriptive literature.

Specific Requirements

• Group I – RM Clayton Liquid Separators/Drum Screen – Vendor must use drum screen/Liquid separators that filters suspend or remove solids, oils, grease, or other contaminants using physical separation methods.
• Group II - Various Drum Screens – Vendor must provide various drum screens used in water and wastewater facilities.
• Group III - Bar Screen Braking System – Vendor must be able to provide safety and control mechanisms that slow or stops the movement of a mechanically cleaned bar screen during normal operation, maintenance, or emergencies.
• Group IV - Miscellaneous Parts – Vendor must be able to supply spare miscellaneous parts that support operation, maintenance, safety, and installation of water and wastewater facilities.
• Group V- Miscellaneous – Vendor must provide straight time quotation rate per day/per hour for technician(s), helper(s) and apprentice.

Vendor must state "Compliance" or "Exception" for the requirements listed below for each group. [...] The vendor must obtain approval from the User Agency prior to using any subcontractor.

The Bidder may submit on a separate sheet an option to the City for a multi-year purchase concept covering three (3) years' service and parts for equipment covered by its bid. [...] The Code of Ordinance of the City of Atlanta specifically prohibits obligating the City for future budget years.

Bidder must provide an itemized report of the annual spend ("Report of Purchases") to the Chief Procurement Officer. The Report of Purchases must be submitted annually within fifteen (15) days after the anniversary date of the Agreement.

The material must be guaranteed to be free from defects of construction, conception, and workmanship for a period of at least 12 months or manufacturer's warranty whichever is greatest from date of acceptance.